Senior Executive Assistant

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Senior Executive Assistant

Location

East Boston, MA

Job Type

Full-Time

Job Number

FY2025-00127

Department

Information Technology

Division

Information Technology

Opening Date

04/23/2025

Description

Benefits

ABOUT US

The Massachusetts Port Authority is Powering What's Possible for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo and cruise ships safely, efficiently and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region's economy. With a commitment to diversity, equity, and inclusion and being good neighbors, we achieve results that positively impact the people and businesses of New England.

As the digital heartbeat of our organization, the Information Technology (IT) Department fuels the seamless operation of Massport. Driven by our commitment to excellence, we harness the power of technology to solve real-world challenges and enable the organization to achieve its business goals with exceptional efficiency. Our team embraces development and diversity, constantly seeking new opportunities for innovation and growth, to help shape the future of our agency and set new standards for excellence.

ABOUT YOU

As a Senior Executive Assistant, are a highly organized, adaptable professional who thrives in fast-paced environments and takes pride in keeping things running smoothly behind the scenes. With exceptional attention to detail and strong communication skills, you anticipate needs, build trust across all levels, and handle sensitive information with discretion. Your calm presence, tech-savvy mindset, and commitment to collaboration make you a steady, reliable partner to leadership and a positive force within the team.

What you will do:

Ensure smooth IT Department operations by managing administrative functions, overseeing supplies and vendor relationships, and serving as a reliable point of contact across the organization.

Support the CIO and senior IT leadership through expert calendar management, meeting coordination, travel planning, and discreet handling of sensitive information.

Prepare accurate, polished reports, presentations, and correspondence while tracking deadlines, managing communications, and maintaining organized records.

Foster a collaborative, efficient department by coordinating onboarding, organizing events and trainings, supporting contract workflows, and strengthening internal communication and morale.

WHAT YOU OFFER

3-5 years' administrative experience supporting executives and teams in a fast-paced business environment.

Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and virtual meeting platforms.

Strong leadership, communication, interpersonal, and problem-solving skills.

Proven ability to manage multiple priorities, make data-informed decisions, and maintain confidentiality.

*Click here for a detailed job description. (https://www.massport.com/sites/default/files/2025-04/Massport-Job-Description-Senior-Executive-Assistant-4-18-25.pdf)

WHAT WE OFFER

Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day. Further, Massport is an Equal Employment Opportunity employer and committed to workforce diversity and inclusivity.

What we believe in:

Work/life balance

Supporting the people and businesses of New England

A supportive and inclusive culture

Achieving results and having positive impact

Opportunities for growth

Being good neighbors in the communities we serve

Providing safe, healthy, and secure work environment

Protecting the environment

*Click here for information on our comprehensive compensation and benefits packages. (https://www.massport.com/sites/default/files/2024-04/HR-Benefits-One-Sheet.pdf)

We're a world-class organization of people moving people and goods--connecting Massachusetts and New England to the world safely, securely, and efficiently, with a commitment to sustainability, our neighboring communities, and diversity, equity, and inclusion.

We support and take pride in the employees that make those connections possible each and every day.

We provide comprehensive compensation and benefits packages*:

Health, dental, vision, life insurance

Disability insurance

Flexible work arrangements

Vacation time, sick time, personal days

12 Holidays per year

Massport Retirement Plan (Pension)

Deferred Compensation Plan (457b) with employer match

SMART Plan retirement plan advisor/financial planning

Discounted MBTA passes

Public service loan forgiveness program for federal student loans

Professional development programs

Mentorship program

Adoption assistance

Paid parental leave

Employee assistance program

Employee recognition programs

Employee resource groups

Flexible spending accounts

Wellness programs

Community engagement

Volunteer opportunities

On-site employee parking

Bike racks

Electric car charging stations

Mother's suite for new/nursing mothers

*Benefits may vary by position and/or location.

For more information, please visit www.massport.com.

We are an equal opportunity employer and are committed to workforce diversity and inclusivity.

Employer

Massachusetts Port Authority

Address

One Harborside Drive, Suite 200S East Boston, Massachusetts, 02128-2909

Phone

617-568-3900

Website

http://www.massport.com

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