Administrative Assistant

Pacific Seafood • Kodiak, AK • 3d ago

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members' personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence-which means consistently doing your best and always striving to do better.

Summary:

The Administrative Assistant at Pacific Seafood is a key role on our farm team supporting efforts to ensure that the department can carry out its functions effectively and foster a positive work environment within the department. This position involves resource management and financial management and is ideal for someone who is organized, adaptable, and reliable.

Key Responsibilities:

Administrative Support:

Compile regular reporting, and provide specific reporting when needed, ensuring established formats. Participate and assist with office and admin tasks (including but not limited to) assisting with team member recognition and team building events, fill in during vacations and absences of other administrative staff, and arrange staff appointments, meetings, and travel itineraries as needed. Use a variety of word processing software to @type letters, reports, and presentation materials. Keep inventory and order office supplies as needed including cleaning of offices. Sort and route department mail. Make supply and mail runs as needed

Customer Service Duties:

Greet all visitors and answer phones with professionalism and ensure all customer needs are met. Ensure that vendors coming to the facility are vetted and provided with any assistance required. Assist all team members coming to the office with needs, as required, and pass out paychecks on assigned paydays. Ensure all call in sales are entered accurately and window sales are executed in a timely fashion.

A/P and Cash Handling Duties:

Maintain established databases and generate reports from such data. Ensure A/P email inbox is up to date and all invoices and statements are accurately allocated to corresponding locations. Collect payments and balance cash drawer/credit card payments daily, following company established cash handling policies and procedures for all transactions.

Records Keeping:

Ensure all vehicle registrations are current including filing all documentation with correct agencies both internal and external. Provide support to leaders and finance regarding records keeping and past transactions and sales. When needed, assist controller team in auditing past invoices and costs for individual operating companies.

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What You Bring to Pacific Seafood:

Required:

Minimum 2 years related experience.

Experience with Microsoft Office suite

Strong data entry skills.

High School Diploma or GED completion

Preferred:

Associates degree from an accredited college or university in related field from an accredited college or university.

Bilingual in Spanish and English

Pay Range: $ 20.50 to $22.50

Total Compensation:

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability.

Flexible spending accounts for health flex and dependent care expenses.

401(k) Retirement Plan options with generous annual company profit sharing match.

Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time.

Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members

Product purchase program.

Pacific Seafood is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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