Academic Affairs Manager
School of Medicine, Stanford, California, United States
New
Administration
Post Date 10 hours ago
Requisition # 107149
To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the role.
Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of ten faculty Associate Deans, one Associate Dean for Academic Affairs, and twenty-three staff members who serve a total population of approximately 5,000. The primary mission of OAA is to serve as a resource in preserving and enhancing the excellence of the School of Medicine through the appointment, reappointment, promotion and retention of a distinguished and diverse faculty. As a Faculty Affairs Administrator 4 position, the Academic Affairs Manager is a program manager, expected to provided expert guidance to influence and partner with faculty and administrative leadership in the School. They are responsible for the full spectrum of actions and activities related to professoriate faculty in the University Tenure Line, University Medical Line and Non-Tenure Line. Reporting to the Director of Academic Affairs, the Academic Affairs Manager's core duties will include, but are not limited to:
Monitoring and enforcing compliance with and interpreting School and University policies for department chairs, division chiefs, faculty search committees, faculty candidates, and faculty affairs administrators.
Critically evaluating and communicating recommendations to optimize initial faculty search initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists.
Critically evaluating and communicating recommendations to improve the quality of appointment, reappointment and promotion long forms.
Clear and effective communication, coordination, and engagement with fellow professoriate team members throughout the workday.
Planning and prioritizing file review in response to appointment end dates, departmental appointment and retention needs and in compliance with School and University deadlines.
Management of School Appointments and Promotions Committees to ensure timely and efficient Dean's Office review.
Implementing process improvements and providing hands on training to department faculty affairs administrators, directors of faculty affairs, and associate directors of finance and administration. Independently provide subject matter expertise to council this population on the full spectrum of professoriate faculty affairs matters.
Liaising with OAA staff to facilitate effective workflow across the clinician educator, other teaching title, and visiting and short-term academic populations in the School.
Liaising with OAA staff to facilitate OAA leadership objectives.
Overseeing the documentation of annual counseling for assistant and associate professors and senior faculty annual meetings; participating in organizing and conducting faculty workshops on reappointments and promotions.
Advising faculty and staff on exception requests policy and drafting exception requests on behalf of the Dean and Vice Dean of Medicine to the Provost's Office.
Advising faculty and staff on policy for endowed professorship nominations, sabbaticals and other leaves, when necessary.
Establishing and maintaining strong working relationships and effective and compliant workflow with Faculty Compensation, the Provost's Office, Office of the General Counsel, Office of Faculty Development, Diversity, and Engagement, Research Management Group, Office of the Dean of Research, other Schools, and other administrative and academic units.
Representing the School of Medicine on University-wide committees convened by the Provost's Office or other central units.
Duties include*:
Consult and advise senior faculty and administrative leadership on program and policy development. May provide input to university leadership on institutional, academic, and administrative policies and guidelines.
Conduct strategic analysis of data, policy, and other information relevant to critical functional area(s) of faculty affairs for the School of Medicine. Identify and resolve issues of substantial significance that affect the faculty affairs function beyond the immediate organization.
Ensure compliance with school and university policies. Manage university faculty conflict of interest requirements for the organization as needed, utilizing institutional and departmental understanding of relationships in relevant fields.
Serve on school or Provost's Office committees to provide input on faculty affairs issues. Represent the organization to other university departments including, but not limited to, the Provost's Office; Office of General Counsel; Office of Faculty Development, Diversity, and Engagement; Office of Technology Licensing; Dean of Research; Office of Development; and other academic units.
Contribute to the management and the direction of academic and administrative policy development for programs and operations. Interpret and explain policy and programmatic development and changes to department chairs and managers on programmatic and policy development.
Oversee the collection, management, analysis, and/or reporting of faculty data including but not limited to faculty diversity and affirmative action. Assist in ensuring compliance with related policies. May oversee allocation of the organization's resources.
May independently or in collaboration with the Provost's Office, direct faculty and/or academic staff supervisors and managers in the interpretation and implementation of faculty affairs policies, procedures, and programs.
May provide input to university leadership on institutional academic and administrative policies and guidelines for improvement.
May direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations.
*Other duties may also be assigned.
DESIRED QUALIFICATIONS:
Experience working in the area of academic affairs, preferably in a Medical School setting.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and seven years of experience working with administrative processes, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
High level of attention to detail and accuracy.
Excellent planning and organizational skills.
Ability to manage multiple responsibilities, projects, and deadlines.
Excellent communication skills.
Strong negotiation skills and effective interpersonal skills.
Demonstrated experience in managing complex administrative processes.
Demonstrated experience training staff, and evaluating a set body of work.
Demonstrated problem solving and analytical skills.
High level of independent judgment and sensitivity.
Strong expertise in business and management computer applications and databases.
Subject matter expertise for area(s) of responsibility.
Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
PHYSICAL REQUIREMENTS*:
Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp lightly/fine manipulation.
Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a telephone.
Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.
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- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS:
Occasional work extended hours.
WORK STANDARDS:
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.
This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures . The compensation for this position will be based on the location of the successful candidate.
The expected pay range for this position is $98,843 to $133,291 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form _.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
Additional Information
Schedule: Full-time
Job Code: 4190
Employee Status: Regular
Grade: I
Requisition ID: 107149
Work Arrangement : Remote Eligible
