FLEX Senior Admin Assistant

Marriott • Bethesda, MD • 3h ago

Additional Information

Job Number 25139477

Job Category Administrative

Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States, 20814VIEW ON MAP (https://www.google.com/maps?q=Marriott%20International%20HQ%2C%207750%20Wisconsin%20Avenue%2C%20Bethesda%2C%20Maryland%2C%20United%20States%2C%2020814)

Schedule Full Time

Located Remotely? N

Position Type Management

This is a temporary position.

Job Description

Supporting Tax Department Operations Position Summary The Temporary Senior Administrative Assistant will provide high-level administrative support to the compliance group of the tax department from 9/29/2025 through 10/17/2025. This role is ideal for an organized, detail-oriented professional who thrives in a fast-paced environment and is comfortable handling confidential information. The position requires strong technical proficiency, particularly with PeopleSoft, and the ability to coordinate multiple priorities seamlessly.

Key Responsibilities

Process check requests and invoices using PeopleSoft with accuracy and efficiency, ensuring compliance with internal controls and timelines.

Coordinate the assembly and mailing of tax documents to relevant tax agencies, closely tracking deadlines and ensuring timely delivery via certified mail with delivery tracking to guarantee secure and timely delivery. Print tax returns for signature, track their status, and scan signed documents into the appropriate systems for secure recordkeeping.

Work collaboratively with the print center to coordinate large-scale tax return print jobs, including preparation, proofing, and distribution logistics. Monitor and actively update advisor trackers to document workflow progress, provide status updates to management, and support project transparency. Maintain meticulous records and filing systems, ensuring easy retrieval of documents and adherence to compliance standards.

Qualifications & Requirements

Proficient in PeopleSoft, especially for check requests and invoice processing. Experience in coordinating mailings (via certified mail) and document management (printing, scanning, electronic filing). Strong organizational skills with a demonstrated ability to manage multiple priorities and deadlines. Exceptional attention to detail and commitment to maintaining confidentiality. Effective communication and interpersonal skills to collaborate with team members, advisors, and external vendors. Ability to work independently and take initiative in problem-solving.

Duration and Schedule This is a temporary, full-time, in office position. The timeframe is 9/29/2025 through 10/17/2025.

The pay range for this position is $26.58 to $44.95 per hour.

FLEX opportunities offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott HQ is committed to a hybrid work environment that enables associates to Be connected. Headquarters-based positions are considered hybrid, for candidates within a commuting distance to Bethesda, MD.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. ?We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,? begin your purpose, belong to an amazing global? team, and become the best version of you.

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