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Administrative Specialist - Recreation

City of Moscow • Moscow, ID • 10h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2424164

ADMINISTRATIVE SPECIALIST

RECREATION

Revised: 03/10/2025

POSITION DETAILS

Position Title: Administrative Specialist Recreation

FLSA Classification: Non-Exempt

Salary Grade: 7

Reports To: Recreation Manager

Cell Phone Stipend: ? Eligible ? Ineligible

Supervisory Functions

? Full-Time Employees ? Seasonal Employees

? Part-Time Employees ? Volunteers

? Temporary Employees ? No Supervisory Functions

BASIC FUNCTION

Administrative Specialist positions provide administrative assistance to a department or division

to coordinate daily efforts with minimal supervision. Administrative Specialist positions in

different departments or divisions may have tasks that vary widely, while overall responsibilities

are very similar. Typical responsibilities include broad administrative support as required, data

entry, accounting, reporting, research, and special projects as assigned. Accuracy, attention to

detail, and the ability to coordinate and communicate effectively and provide exceptional

internal and external customer service are required of all Administrative Specialists.

DISTINGUISHING CHARACTERISTICS

Under the direction of the Recreation Manager, performs a variety of administrative assistance,

program support and recreation facility coordination duties. As the first point of contact, this

position provides customer service through phone, email, and in-person inquiries; provides

information about programs, facilities, and events; coordinates facility rentals, program

registrations, event and program scheduling, as well as coordinates with internal staff and

external groups. This position is expected to manage a variety of administrative and special

projects; oversee scheduling and training of facility attendants, participate in board and

committee meetings, and explain department program codes, policies, and procedures within

their scope of authority.

The successful candidate must be able to work well under pressure, possess excellent

interpersonal and customer service skills, maintain composure in a variety of settings while

managing customer requests and demonstrate cooperative behavior with colleagues,

supervisors, and members of the public.

ADMINISTRATIVE SPECIALIST

RECREATION

Revised: 03/10/2025

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform

these essential functions.

Perform a variety of administrative support, and public relations duties related to the City

of Moscow Recreation Programs and recreation facilities; provide administrative

support and coordinate administrative activities.

Serves as liaison to the general public in responding to inquiries, problems and

complaints; provides technical assistance and direction to recreation staff, explains

policies and procedures to participants, staff, and volunteers.

Provides information about programs, facilities, and events; coordinates facility rentals,

program registrations, event and program scheduling, as well as coordinates with

internal staff and external groups.

Answer telephone calls and greet visitors and patrons; interact with numerous vendors,

contractors, agencies, and citizens; receive complaints and explain division/department

programs, codes, policies, and procedures within the scope of authority; provide

information of a general or limited technical nature; schedule appointments and

meetings.

Oversee scheduling and training of facility attendants.

Prepare and @type a variety of correspondence, memos, reports, and other materials;

maintain confidentiality of information and records; @type reports and statements; @type

agendas, and other materials as directed.

Assist the staff with special projects as assigned; research projects as assigned;

coordinate communications with other departments, agencies, civic groups, and cities

as assigned.

Prepare process and coordinate the purchase of supplies and equipment for the office

or department according to established guidelines; maintain office supply inventory

levels.

Maintain and monitor departmental budget as directed; compile and prepare records of

time worked and ensure accuracy.

Prepare a variety of statistical, financial, and narrative reports and records as necessary.

Type and distribute letters, reports, and memos, including materials of a confidential

nature; compose letters requesting or providing information; track office projects and

maintain related files and records; develop and maintain extensive filing systems and

computerized systems to main

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