Administrative Assistant & Operations Coordinator

New York Times • New York, NY • 6d ago

The mission (https://www.nytco.com/company/mission-and-values/) of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it's why our business strategy centers on making journalism so good that it's worth paying for.

The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a "roll up the sleeves" attitude, and work in an organized, collaborative environment.

You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.

Responsibilities:

Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts

Support large-scale event planning and activities

Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&E Budget, Department Purchases

Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)

Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.

Help prepare presentations and documents for leadership teams and guide presentations in meetings

Demonstrate support and understanding of our value of journalistic independence (https://www.nytco.com/company/mission-and-values/) and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

Bachelor's degree or equivalent professional experience.

2+ years of experience providing Administrative and Operational support

Preferred Qualifications:

2+ years of experience supporting a senior executive.

Experience with Workday

Prior experience in a tech organization

REQ-018598

The annual base pay range for this role is between:

$75,000 - $90,000 USD

The New York Times Company is committed to being the world's best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)'s Know Your Rights Poster is available here (https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal) .

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

For information about The New York Times' privacy practices for job applicants click here (https://nytco-assets.nytimes.com/2020/06/NYT\Applicant\Privacy_Policy.pdf) .

Please beware of fraudulent job postings. Scammers may post fraudulent job opportunities, and they may even make fraudulent employment offers. This is done by bad actors to collect personal information and money from victims. All legitimate job opportunities from The New York Times will be accessible through The New York Times careers site (https://www.nytco.com/careers/) . The New York Times will not ask job applicants for financial information or for payment, and will not refer you to a third party to do so. You should never send money to anyone who suggests they can provide employment with The New York Times.

If you see a fake or fraudulent job posting, or if you suspect you have received a fraudulent offer, you can report it to The New York Times at NYTapplicants@nytimes.com. You can also file a report with the Federal Trade Commission (https://reportfraud.ftc.gov/#/) or your state attorney general (https://www.consumerresources.org/file-a-complaint/) .

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