Human Resources Assistant

Janicki Industries Inc. • Sedro-Woolley, WA • 1d ago

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Human Resources Assistant to join our growing team.

This position is located on-site in Sedro-Woolley, Washington State.

POSITION DESCRIPTION

Provides administrative support for the Human Resources Department. Supports the company's principles, values, and vision by providing service to the owners, managers, and employees. This includes, but is not limited to assisting ownership and management with solutions to workplace issues and properly balancing the needs of the employee; communicating the company's policies, rules, and procedures while maintaining compliance with employment labor laws.

The following essential job functions are performed as a Human Resources Assistant :

Answers and route incoming telephone calls

Greets customers and visitors, checking them into the company's Visitor Registration Portal

Distributes daily mail using company documents to locate individuals, sends letters via USPS

Handles confidential documents and information

Prepares all packets necessary for New Hire paperwork and New Hire Orientation.

Issues/replaces employee, vendor/contractor and program identification badges

Maintains all necessary supplies needed for badging system

Provides employment verification for outside businesses

Maintains office environment by completing such tasks as filing, copying, faxing documentation, etc.

Assists with onboarding process: reviews personnel file documents with new hires, explaining critical information and ensuring receipt of necessary signatures; assists in taking and downloading pictures of employees for system and ID badges

Responds occasionally to employee relations issues such as employee complaints, harassment allegations, etc., referring them to the VP of HR or HR Generalists to investigate

Handles employees' requests within means and use of common sense

Submits address changes to all necessary and applicable sites (i.e.: SAP, Saturna, BCC)

Maintains office supplies and ordering and refilling as necessary

Participates in administrative staff meetings and attends other meetings and seminars as they pertain to position

Assists with clerical functions as necessary

Assist with recruitment process, including scheduling interviews, communicating with candidates and preparing interview materials

Support benefits administration process including open enrollment.

Generate HR related reports (i.e., attendance, turnover, recruitment)

Must work well under pressure, meeting and completing multiple deadlines

Must be at work on time and maintain good attendance. This is a condition of employment and is an essential function of the job.

Performs other duties as assigned

QUALIFICATIONS

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.

EDUCATION/EXPERIENCE

High school diploma or equivalent is required

Minimum of two years' experience in office setting utilizing receptionist skills and clerical skills. Knowledge of HR

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