Accounts Payable Specialist

Aston Carter • Middlebury, CT • 19h ago

Job Title: Accounts Payable Specialist

For immediate consideration, please email your resume and interview availability to (sanmalik@actalentservices.com) ASAP today or tomorrow. I am conducting interviews this week and looking to hire immediately.

Overview:

We are seeking a detail-oriented Accounts Payable Specialist to manage the full lifecycle of the accounts payable process. This role involves ensuring accurate vendor setup, precise invoice processing, and timely payments. You will collaborate closely with teams across Purchasing, Receiving, Inventory Control, and Accounting to maintain financial accuracy and operational efficiency.

Key Responsibilities:

Conduct three-way matching for inventory purchases (purchase order, receipt, and invoice), including handling partial shipments and backorders.

Process non-PO invoices such as utility bills and service charges, ensuring correct general ledger and departmental coding.

Verify invoice details including pricing, quantities, terms, freight, and additional charges; resolve discrepancies in coordination with Purchasing and Receiving.

Set up and maintain vendor profiles, including payment terms and contact information.

Reconcile vendor statements monthly and address issues related to credits, short payments, and unapplied transactions.

Monitor and respond to inquiries from the shared accounts payable inbox.

Create new customer job accounts as needed.

Prepare and execute weekly payment batches via ACH, check, and credit card, while capturing early payment discounts.

Accurately process credit memos, restocking fees, and return authorizations.

Uphold internal controls and maintain thorough documentation; contribute to process optimization initiatives.

Collaborate with Purchasing and Receiving teams to resolve exceptions and manage return-to-vendor (RTV) processes.

Work with the Controller and COO on system updates and account mapping.

Required Skills and Experience:

Experience processing 400-600 invoices monthly in a fast-paced AP environment.

Proficient in three-way matching using systems like Epicor and QuickBooks.

Strong vendor relations and customer service capabilities.

Skilled in managing returns, credits, and payment discrepancies.

Ability to identify and suggest improvements to AP workflows.

Solid understanding of invoice coding, GL allocations, and departmental budgeting.

Familiarity with various payment methods including ACH, checks, and credit cards.

Professional communication skills for managing shared inboxes and vendor inquiries.

Preferred Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or a related discipline.

Minimum of 3 years of experience in accounts payable or general accounting.

Prior experience with Epicor or similar ERP platforms.

High attention to detail and analytical ability to resolve financial discrepancies.

Strong written and verbal communication skills.

Proven ability to work collaboratively across departments.

Work Environment:

This is a full-time, office-based role with a standard Monday through Friday schedule (first shift, 40 hours per week). Join a dynamic and growing organization where you'll have the opportunity to shape the role and contribute meaningfully to the team.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Middlebury,CT.

Application Deadline

This position is anticipated to close on Aug 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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