ASSISTANT ADMINISTRATIVE ANALYST I-II
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ASSISTANT ADMINISTRATIVE ANALYST I-II
Salary
$27.42 - $43.28 Hourly
Location
City of Long Beach, CA
Job Type
Classified - Full-Time, Permanent
Job Number
E03AN-25
Department
Multiple Departments - (CL)
Opening Date
08/22/2025
Closing Date
9/5/2025 4:30 PM Pacific
Description
Benefits
Questions
DESCRIPTION
Applications are available online beginning Friday, August 22, 2025, through 4:30 pm, Friday, September 5, 2025.
SALARY INFORMATION:
Grade I - $27.42 - $37.24 Hourly
Grade II - $31.87 - $43.28 Hourly
EXAMPLES OF DUTIES
Under supervision, gathers data used in administrative, fiscal, or personnel activities and services; assists in the preparation and control of the annual budget; performs preliminary research, investigations, and studies; develops preliminary interpretations and makes recommendations for improvement in service delivery and the attainment of departmental goals; analyzes documents for compliance with rules, regulations, and procedures; assists in the revision of administrative and personnel systems and procedures; communicates and collaborates with individuals and organizations both within/outside the City; plans and prepares charts, graphs, and other exhibits; reviews statistical data; utilizes personal computers and prepares and presents oral and written reports; assists in the development of basic computer reporting systems; may provide specialized counseling services; develops and coordinates permit, loan, grant, and/or community programs and activities; assists in the various aspects of contract administration; participates in personnel related activities such as recruitment, testing, test validation, employee orientation and training, classification, compensation, affirmative action, labor relations; and performs other related duties as required.
REQUIREMENTS TO FILE
Bachelor's degree from an accredited college or university (proof required)*. Candidates submitting a grad check who will complete the required education by August 31, 2025, may apply and be considered for testing, but will not be certified for a vacancy until the education requirements are met and proof of graduation has been submitted to the Human Resources Department.
Opportunities for Substitution of Education or Experience
Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II (https://www.governmentjobs.com/careers/longbeach/classspecs/8569) with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
Information Pertaining to City of Long Beach Employees
In compliance with Civil Service Rules and Regulations, Article VI, Section 62, experience credit may be given to City Employees who gained experience while performing duties outside of the classification up to 25% of the time.
City employees that served in a provisional appointment, temporary reassignment, and/or experience gained while receiving higher class pay will be considered on a day-to-day basis.
*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate the field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.
Knowledge, Skills, and Abilities:
Effectively communicate both verbally and in writing;
Comprehend complex written information;
Research, organize, and analyze data from a variety of sources;
Develop conclusions and make recommendations based upon evaluation of facts;
Work collaboratively with others;
Exercise initiative to complete assigned tasks;
Plan and organize work; and
Operate computers including the use of the Internet, spreadsheet, database and word processing software (e.g. Microsoft Office).
Willingness to work an irregular schedule, including nights, weekends, overtime, and/or holidays may be required for some positions.
Positions in the Police Department require the ability to pass a thorough background investigation.
A valid driver's license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.
DESIRABLE QUALIFICATIONS:
Experience in asset management, procurement, grant management, human resources, labor compliance, program management, conducting training classes and/or giving presentations, budgeting, public sector investing, performing research and analysis, public sector communications, debt financing and/or supporting business assistance outreach programs is desirable for some positions.
For positions in the Long Beach Utilities Department, a bachelor's degree in Environmental Science, Geography, Geology, Public Administration, or closely related field and/or experience in water conservation or water resources are desirable.
Bilingual/biliterate skills (Spanish, Khmer, or Tagalog) are desirable for some positions interacting with the public.
SELECTION PROCEDURE
EXAMINATION WEIGHTS:
Application and Supplemental Application............................................Qualifying
Written Exam.................................................................................................. 100%
A minimum rating of 70 must be attained in each exam component. Certification by score bands will be considered based on analysis of exam results. The resulting eligible list will remain in effect for at least one year. Screening of applicants will be conducted on the basis of application and required supplemental application submitted. Only those candidates showing the strongest backgrounds on the basis of comparative analysis will be invited to the examination process. Based on the number of applications accepted, the selection procedure may be changed. In the event a revision is necessary, the affected persons will be notified.
In accordance with Civil Service Procedure 3.38, all eligible veterans that successfully qualify on any or all open-competitive examinations shall receive an additional credit of ten (10) points that will be added to their original passing score. Disabled veterans passing the examination shall receive a credit of fifteen (15) points that will be added to their original passing score. (A copy of the veteran's DD-214, Member 4 form indicating honorable discharge must be attached to the application at the time of filing.)
If you have not received notification within two weeks after close of filing, please contact the Human Resources Department at (562) 570-6202.
EQUITY AND INCLUSION
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visitinghttps://calcivilrights.ca.gov/fair-chance-act/
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for some positions interacting with the public.
This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Human Resources Department two (2) business days prior to the test at (562) 570-6202. For hearing impaired, call (562) 570-6638.
An Equal Opportunity Employer.
J.O.B. E03AN-25 AAA:BS HR: 08/22/2025
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
· Medical and Dental Insurance
· Life Insurance
· Retirement Plan (P.E.R.S.)
· Paid Vacation, Personal Holidays and Sick Leave
· Deferred Compensation
· Credit Union Membership
· Free Bus Transportation (Long Beach Transit)
· Flexible Spending Accounts
· Free Employee Parking
· Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about your qualifications for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Be specific and detailed in your responses. Resumes should be attached, but may not be substituted in lieu of the required application forms (i.e., responses should NOT state "see resume"). Please be advised that failure to answer required questions will result in an incomplete application and will jeopardize your opportunity to be placed on the eligible list. The application, supplemental questionnaire, and attachments must be completed and received by the filing deadline. Proof of any required documents must be uploaded to the online application. Please be advised that failure to provide the required documents will result in an incomplete application and will jeopardize your opportunity to be placed on the eligible list. If you require assistance, please call our customer service line at (562) 570-6202 during the filing period between the hours of 7:30 AM through 4:00 PM, Monday through Friday or email hr-talentacquisition@longbeach.gov and include ASSISTANT ADMINISTRATIVE ANALYST I-II in the subject line .Do you understand the instructions for completing and submitting the application and supplemental questionnaire for this job?
Yes
02
REQUIREMENTS TO FILE:A bachelor's degree from an accredited college or university (proof required)* is required for this position. Candidates submitting a grad check who will complete the required education by August 31, 2025, may apply and be considered for testing, but will not be certified to a vacancy until the education requirements are met and proof of graduation has been submitted to the Human Resources Department.Opportunities for Substitution of Education or Experience:Professional, technical and/or paraprofessional experience (equivalent to an Administrative Aide I-II with the City of Long Beach, or higher) that offers specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.Opportunities for Substitution of Education or Experience:
In compliance with Civil Service Rules and Regulations, Article VI, Section 62, experience credit may be given to City Employees who gained experience while performing duties outside of the classification up to 25% of the time.
City employees that served in a provisional appointment, temporary reassignment, and/or experience gained while receiving higher class pay will be considered on a day-to-day basis.
*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Degrees must indicate the field of study and transcripts must indicate field of study and degree conferred date. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing.Choose one of the following options that describe your qualifications for the position of Assistant Administrative Analyst I-II:
I have attached proof of bachelor's degree from an accredited college or university.
I have attached proof of graduation check, demonstrating that I will have completed a bachelor's degree from an accredited college or university by August 31, 2025.
I have the related experience equivalent to an Administrative Aide I-II, with the City of Long Beach (or higher), offering specific and substantial preparation for the duties of the position on a year-for-year basis.
I do not possess the qualifications in any of the aforementioned options. I understand that selecting this option will disqualify me from the position.
03
EXPERIENCE:Candidates applying under the substitution of education option MUST complete this section.Please describe all your applicable experience in the section below that is equivalent to that of an Administrative Aide I-II with the City of Long Beach.The following are typical duties of the Administrative Aide I-II:
Assists in the development, organization, coordination, and implementation of departmental programs;
Studies, investigates, evaluates, and prepares reports and recommendations on departmental and/or City-wide operations, policies, procedures and practices;
Develops, implements, and maintains program information, evaluation and reporting systems;
Assists with preparation and monitoring of the budget;
Composes correspondence;
Acts in a liaison capacity with other City departments in interpreting policies or evaluating needs;
Performs routine surveys;
May administer programs/special tests and conduct interviews;
May act in a lead capacity;
Performs other related duties as required.
Your response must include the following information: 1) Job Title 2) Employer Name 3) Dates of Employment 4) Hours worked per week 5) Job Duties If you do not have applicable experience, indicate "NONE." Incomplete responses may not receive credit.
04
DESIRABLE QUALIFICATIONS (optional):Experience in the following fields are desirable qualifications. Please select the areas in which you have experience, if any.
Asset Management
Procurement
Grant Management
Human Resources
Labor Compliance
Program Management
Conducting Training Classes and/or Giving Presentations
Budgeting
Public Sector Investing
Research and Analysis
Public Sector Communications
Debt Financing
Business Assistance Outreach Programs
Airport Noise Programs
Noise Compliance or Acoustics
05
DESIRABLE QUALIFICATIONS (optional):Please describe in detail your experience in each of the desirable qualification area(s) selected above.
06
DESIRABLE QUALIFICATIONS (optional):The following are desirables for some positions in the Long Beach Utilities Department. Please select the options that you may possess, if any.
Bachelor's degree in Environmental Science, Geography, Geology, Public Administration or closely related field.
Experience in water conservation or water resources.
07
DESIRABLE QUALIFICATIONS (optional):Bilingual and/or Biliterate skills (Spanish, Khmer, or Tagalog) are desired for some positions. Indicate, by checking the appropriate box or boxes, if you possess any of the following skills:
Bilingual and/or Biliterate English/Spanish
Bilingual and/or Biliterate English/Khmer
Bilingual and/or Biliterate English/Tagalog
08
ACKNOWLEDGMENTS:By answering yes, I understand that proof of required documents must be submitted as attachments at the time of filing. I also understand that failure to submit all required documents at the time of filing will result in my application being considered incomplete. Proofs for this position may include: college transcripts/degrees and/or DD-214 Member 4 Form, if claiming veteran's preference. Please note that candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalency at the time of filing.
For information on evaluation services:Education Evaluation Services (http://www.longbeach.gov/CivilService/Media-Library/Documents/Job-Opportunities/Education-Evaluation-Services/ )
Yes
09
ACKNOWLEDGMENTS:I understand that the City of Long Beach utilizes electronic mail (email) and/or text messages to notify applicants of important information related to job applications submitted online through Governmentjobs.com. As an applicant, if I do not wish to receive emails from the City of Long Beach and decide to unsubscribe from email notifications and/or text messages, I may miss important information (i.e. employment opportunities) regarding the status of any job applications that I submit online. If you have questions or need clarification, please contact the Human Resources Department at (562) 570-6202. Do you understand the statement above?
Yes
10
By answering "Yes" and submitting this application, I certify the following that:1) I have personally completed the information provided and that it is accurate and complete to the best of my knowledge; and 2) I understand that any falsification may cancel any terms, conditions, or privileges of employment. I understand and acknowledge the aforementioned statement.
Yes
Required Question
Employer
City of Long Beach
Department
Multiple Departments - (CL)
Address
Civil Service Department
411 W. Ocean Blvd., 4th Fl
Long Beach, California, 90802
Phone
(562) 570-6202
Website
https://www.governmentjobs.com/careers/longbeach
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