Summary The incumbent serves as a Government Info Specialist within the Enterprise Records Service (ERS); Office of FOIA, Records Management and Assessment Compliance (FOIARM&AC), Compliance Risk & Remediation (CRR); Office of Information Technology (OIT.) The incumbent reports solely and exclusively to the ERS Director, a GS-15 level position. Responsibilities OIT Mission: The mission of the Office of Information and Technology (OIT) is to collaborate with our business partners to create the best experience for all Veterans. OIT Vision: To become a world-class organization that provides a seamless, unified Veteran experience through the delivery of state-of-the-art technology. Major Duties: The incumbent develops and disseminates ERM program strategies, objectives, goals, frameworks, and policy and administrative guidance for the Department-wide collection/ intake, retention, version control, and retirement of essential records in both electronic and paper form, in line with Federal statutes and regulations as well as Office of Management and Budget (OMB) and National Archives and Records Administration (NARA) directives and guidance. Serving as a subject matter expert and organizational go-to person for records management, the incumbent provides expert guidance and practical advice to customers and stakeholders across the VA records management community with respect to records keeping practices, and ensures community compliance with the Federal Records Act, NARA policies, and VA specific records management policies, also providing guidance on use of and/or compliance with NARA tools such as the Archives and Records Centers Information System (ARCIS) and Electronic Records Archive (ERA.) The incumbent leverages all available quantitative and qualitative information to analyze ERM program measures/metrics, apparent trends/patterns, and outcomes across the various administrations, staff offices, and business lines, and makes specific recommendations for legal compliance, procedural improvements, or any other appropriate corrective action at individual nodes or program components. The incumbent maintains and leverages detailed functional knowledge of Agency RO and Senior Agency Official for Records Management (SAORM) Department-wide mission, strategies, goals, objectives, frameworks, standards, plans, procedures, and expectations, maintaining constructive two-way communication with the Agency RO concerning Department-wide program performance and-upon consultation with the ERS Director- providing recommendations for improvements to centralized policies, processes or procedures, administrative guidance, and/or performance measures/metrics, as appropriate. The incumbent further advises and assists managers and/or ISO's across the Department in the documentation of incidents related to organizational or employee noncompliance with VA Directive 6300, Records and Information Management. The incumbent provides feedback/input to the Agency RO, as requested or appropriate, regarding proposed relevant legislation or regulations as well as for centralized responses to NARA, OMB, Congressional oversight committee, Government Accountability Office (GAO), or VA Office of Inspector General (OIG) inquiries, information requests, or calls for comment; recommendations; or audit or investigative reports. The incumbent also reviews new or revised Federal statutes, regulations, and OMB or NARA guidance or requirements against Department-wide policies, handbooks, and/or other guidance documents, and recommends conforming changes to the latter, first and foremost with an eye towards OIT-specific needs, concerns, and considerations, and secondly with respect to those of the administrations and the other staff offices. Position Description/PD#: Government Information Specialist/PD19554A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Travel Required: Occasional travel may be required as needed for this position. Work Schedule: Monday - Friday; Tour of duty will be determined based on organizational needs. Compressed/Flexible: As determined by the Agency Policy Virtual: This is not a virtual position. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. Working Conditions: The work is typically performed in an adequately lighted and climate-controlled office, or in a comparable home office environment. Occasional travel may be required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Selectee is subject to background/suitability investigation Selected applicant will be required to complete an online onboarding process This position is subject to pre-employment and random drug testing. Complete the initial online assessment. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Qualifications To qualify for this position, all qualification requirements must be met by the closing date of this announcement 08/25/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For the GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Applicants must meet all requirements when a request is received to fill a vacancy. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: being familiar with the laws, regulations, and policies pertaining to records management and can accurately articulate and apply this knowledge when performing duties. Skilled at fostering collaboration among different departments and within diverse teams. With a detail-oriented approach and excellent time management skills, Adept at reaching deadlines. Additionally, possess the ability to prioritize tasks based on deadlines, importance, and scope of assignments. Excellent written and verbal communication skills are complemented by my familiarity and experience with standard software programs such as Teams, Excel, Word, and PowerPoint. Furthermore, Experience with VIEWS, VA Correspondence, and Document Issues tracking tool. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
