Executive Assistant, UHC Finance - Hybrid in Minnetonka, MN

UnitedHealth Group • Minnetonka, MN • 3h ago

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together.

The Executive Assistant will directly support 7-8 finance Executives with senior level administration services including: maintaining calendars and setting up meetings, supporting internal communications, creating/updating documents, making travel arrangements, copying, printing, greeting visitors, setting up files, maintaining shared drives and web portals, tracking expenses, coordinating building and equipment maintenance.

This position will also have BSL (Business Segment Liaison) responsibilities supporting a team of ~200 finance professionals including new hire onboarding / off boarding, real estate space planning, provide assistance in trouble-shooting PC and system access issues, equipment ordering and set-up, software purchases and office supply ordering.

This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. The position is highly visible with UHC senior leadership and critical to the effective performance of the UHC corporate finance teams.

This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.

Primary Responsibilities:

Create / maintain calendars and coordinate meetings avoiding scheduling conflicts

Create / prepare meeting materials (e.g., PowerPoint deck; agendas, meeting minutes) and ensure distribution to appropriate individuals in a timely manner

Schedule, coordinate, and/or set up facility resources and technology needed for meetings / events. Technology may include projectors, Telepresence / video conferencing, teleconferences, etc.

Draft and facilitate team-wide communications to approximately 700 employees

Administrator (approve access, edit content and maintain structure) for numerous shared drives, web-based portals and distribution lists

Coordinate real estate moves and space projections

Make travel arrangements

Event planning for staff meetings, offsite leadership meetings, large employee functions, etc.

Support expense reporting

Coordination and collection of documents for signature on quarterly filings for ~100 entities

Notarize filed documents

Accurate and timely fulfillment of items needed by the team - supplies, equipment, software, etc.

Print, scan and/or copy confidential documents

Interface with other Executive Assistants, Executive Leaders and our staff

Proactive assessment of our day-to-day needs

Other duties as assigned

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

5+ years of administrative support to senior leadership in a fast paced, highly matrixed organization

Proficient level of all Microsoft Office including Teams, Word, Excel, Outlook, Visio and PowerPoint

Business Segment Liaison (BSL) or commensurate employee onboarding experience

Adept at collaborating with others and building relationships across teams at all levels of the organization

Desire to leverage technology to innovate our processes and presentations

Polished, positive demeanor and comfortable working with people at all levels

Experience providing high quality, consistent services to numerous leaders within the department

Attention to detail, including taking proactive measures to prevent missed deadlines

Notary or willing and able to obtain

Reside within commuting distance to Minnetonka, MN

Preferred Qualifications:

Experience with Concur, Ariba and/or Yammer

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 to $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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