Executive Assistant

Trane Technologies • Davidson, NC • 8h ago

At Trane Technologies TM and through our businesses including Trane ® and Thermo King ® , we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

Job Summary:

We are seeking a highly motivated and organized individual to join our team as an Executive Assistant, providing comprehensive support to the Engineering VP, Sustainability VP, and Innovation VP. This role requires exceptional multitasking skills, the ability to work autonomously and collaboratively, and handle sensitive and confidential information with utmost discretion. The ideal candidate will have a proven track record of supporting high-level executives, managing complex administrative tasks, and effectively communicating with internal and external stakeholders.

What's in it for you:

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business-it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Thrive at work and at home:

· Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE !

· Family building benefits include fertility coverage and adoption/surrogacy assistance.

· 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.

· Paid time off, including in support of volunteer and parental leave needs.

· Educational and training opportunities through company programs along with tuition assistance and student debt support .

· Learn more about our benefits here (https://careers.tranetechnologies.com/global/en/benefits) !

Where is the work:

This position has been designated as onsite with flexibility. Occasional travel will also be required.

Responsibilities:

Provide the full spectrum of administrative support to the Vice Presidents, which includes but is not limited to calendar management, significant travel arrangements and event and external meeting planning, expense processing, receiving and prioritizing visitors, telephone calls, correspondence and other information and handling issues that require the highest levels of discretion and confidentiality.

Coordinate travel and meeting arrangements for all team meetings, including advance coordination of logistics with other senior executives participating in the meetings (committee meetings, department/staff meetings).

Interact with all levels of employees up to and including regular interaction with senior enterprise executives.

Become an integral part of the teams supported and get to know the important internal and external stakeholders well. Represent Trane Technologies articulately, professionally, and competently to internal and external audiences.

Support the coordination, preparation and collation of department reports including the creating and editing of presentation materials.

Validate materials for accuracy, completeness and compliance with Trane Technologies standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete.

Plan, compose, research, analyze and coordinate special projects and follow-up

Organize and maintain department files, including correspondence, records, etc., following up on pending matters.

Prepare detailed expense reports and accurately reconcile corporate credit card bills

Manage departmental purchasing

Be proficient in Oracle, Windchill and Coupa to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment

Qualifications:

Minimum 7 years of experience as an Administrative Assistant supporting executives

Bachelor's degree preferred

Detail-oriented with exemplary conference planning and organization skills

Excellent in Microsoft Teams, Outlook, Word, Excel, and PowerPoint

Ability to effectively communicate, both written and verbal, to all levels of the organization

Must be able to work independently with minimum supervision and guidance, prioritize work and handle simultaneous assignments with success and accuracy

Must be able to work effectively and accurately under pressure with tight timeframes

Must be flexible and adaptable. Willing to work extended hours when necessary, such as arriving early, adjusting lunch hour, or staying later in the evening depending on various activities/deadlines

Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner

Ability to handle confidential information in a professional manner

Equal Employment Opportunity:

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

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