Account Specialist - Rochester Police
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Account Specialist - Rochester Police
Salary
$71,554.00 - $101,013.00 Annually
Location
MN 55901, MN
Job Type
Regular FT
Job Number
20250065
Department
Rochester Police Department
Division
RPD Administration
Opening Date
08/18/2025
Description
Benefits
Questions
POSITION DESCRIPTION
The City of Rochester invites applications for the position of:
Account Specialist
Police Department
Nature of Work
This position manages and oversees the financial and payroll aspects of the Police Department which include accurate preparation, implementation and monitoring of the annual budget, cost accounting, accounts payable and receivable, financial reporting, month-end processing, back-up payroll processing, and other duties as assigned.
2025 starting salary range is $71,554 to $84,177 per year, with advancement to $101,013
To have your application considered in the first round of reviews, please apply before September 1, 2025.
Applications will be accepted until the position is filled.
The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.
We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together.
DUTIES AND RESPONSIBILITIES
The work below is representative of the scope of work performed within the job classification.
*Budget Preparation And Implementation
Assess, compile and prepare annual budget information - make adjustments as deemed necessary.
Input budget information into JDE accounting system to ensure department financial needs are accounted for and accurately submitted for City Council approval.
Coordinate shared budget requests and calculate costs associated for each agency/department to ensure that all budgets accurately reflect cost shares.
Perform monthly closing process and prepare financial reports for supervisory staff.
Conduct monthly budget analysis for Chief Officers.
Review monthly budget reports for accuracy.
Monitor budget and recommend appropriate courses of action regarding financial issues.
*Account Management/Accounts Payable
Administer the accounting transactions and financial systems related to Accounts Payable.
Review vendor invoices for discrepancies and authorize payment based on the approved operating budget.
Utilize the organization's computerized accounting system to assign cost accounting codes and prepare vendor payments based on the City's established accounting procedures.
Verify that expenditures are coded properly in accordance with established cost shares with both outside agencies as well as other City departments.
Create purchase orders through the computerized accounting system while ensuring funds are encumbered and financial information that is provided to the Department Head and supervisors reflects the most current and up-to-date financial situation possible.
Audit accounting entries created by other departments against the police department budget and make corrective entries as needed.
*Account Management/Accounts Receivable
Administer the accounting transactions and financial systems related to Accounts Receivable.
Develop accounting reports for billable expenditures.
Perform monthly reconciliation of accounts. Verify accuracy of billable expenditures.
Generate invoices for services provided to outside agencies.
Calculate and complete journal vouchers and journal entries for expenditures to other City departments.
Assist with preparation of grant/special projects paperwork to generate fund reimbursement.
Provide accurate data for State and Federal reporting related to programs such as Toward Zero Deaths (TZD), forfeitures and grants.
Prepare daily cash receipts for deposit.
*Serve as a backup to the payroll liaison, provide assistance and support to department supervisors and staff regarding payroll, time entry, performance management, family medical leave and injury on duty related questions:
In coordination with Information Systems and Human Resources, develop and modify Kronos Time Entry setup in accordance with multiple union contract language changes and modifications.
Research supervisor and employee payroll questions/inquiries.
Review payroll entries for accuracy and completeness prior to submitting to Human Resources to ensure that all necessary information is included so that the appropriate pay can be calculated.
Evaluate hours/work schedules to ensure they fall within the parameters of Law Enforcement dictated "cycles".
Coordinate with Human Resources, IT and Finance Departments, research new software programs and provide suggestions for process improvement opportunities.
Initiate and complete Personnel Requisitions and Report of Personnel Action Forms - ensuring accurate compensation of wages.
Miscellaneous
Generate financial/payroll reports.
Evaluate Capital Improvement Project expenditures.
Assist other staff as needed.
Perform other duties as assigned or necessary
*ESSENTIAL FUNCTIONS
MINIMUM QUALIFICATIONS
Education and Experience
A Bachelor's degree from an accredited program in accounting, or closely related field AND two (2) years of full-time employment experience performing accounting, payroll, and administrative office duties;
OR
An Associate's degree from an accredited program in accounting, or closely related field AND five (5) years of full-time employment experience performing accounting, payroll, and administrative office duties.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Desirable Qualifications
One year experience with large enterprise resource planning (ERP) systems, preferably J.D. Edwards financial and human resource systems.
ADDITIONAL INFORMATION
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: generally accepted accounting principles/practices, particularly as they relate to governmental accounting; computerized accounting systems; the principles, practices, and equipment of modern office procedures/methods - including computer operation, databases, spreadsheet and word processing software; specialized policies, procedures and practices pertaining to the Police Department; and general knowledge of Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Worker's Compensation, Cetova Query Software.
Skill in: problem solving; use of Microsoft Excel to design and modify financial spreadsheets; J.D. Edwards Financial and Human Resources System; Kronos Time Entry System; Personal Computer and Microsoft Office Applications.
Ability to: apply and adapt established guidelines and methods to various accounting and payroll functions; perform arithmetic computations accurately and quickly; work under pressure of set deadlines with frequent interruptions; analyze and interpret financial statements; understand and proactively support the Police Department's needs, goals and processes; Implement and interpret department policy; implement and interpret Union Labor Agreements, particularly as they relate to payroll function/compensation; exercise initiative, good judgment and decision making; work independently, efficiently and with a high degree of accuracy.
PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: sitting, fine dexterity, and simultaneous use of the hands and wrists.
Occasional demands: standing, walking, and lifting.
Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, and touch.
EMPLOYEE BENEFIT AND RETIREMENT SUMMARY (https://www.rochestermn.gov/home/showdocument?id=36371&t=637988555643816877)
01
The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not @type "see resume". You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?
Yes
No
02
What is your preferred name?
03
Which of the following best describes your level of education?
High school diploma or equivalent G.E.D.
Less than 2 years post-secondary training
Completion of an Associates degree or accredited 2 year program
Completion of an accredited Bachelor's degree
Completion of an accredited Master's degree
04
Which of the following best describes your field of study beyond high school?
Business
Accounting
Finance
A closely-related field
None of the above
05
Which of the following best describes your years of full-time equivalent employment experience in a position where accounting and/or related clerical work was your primary area of responsibility?
No experience
Less than 1 year
1 to 2 years
2 to 3 years
3 to 4 years
4 to 5 years
More than 5 years
06
Which of the following best describes the size of the organization, in terms of annual budget, where you obtained a majority of your years of full-time employment experience?
Less than $1M
More than $1M, but less than $10M
More than $10M, but less than $50M
More than $50M, but less than $200M
More than $200M, but less than $500M
More than $500M
N/A
07
Does your accounting-related or clerical employment experience include any of the following? (Select all that apply)
Auditing
Grant Reporting
Budgets and Financial Reporting
Purchase Orders
Reconciliations
Budget Preparation and Implementation
Providing Back-up Support to Other Teammates
Completing/Processing Payroll
N/A - None of the above
08
Which of the following best describes your years of full-time equivalent employment experience working with government finances/accounting?
No experience
Less than 1 year
More than 1 year, but less than 3
More than 3 years but less than 5
More than 5 years
09
Which of the following best describes your years of full-time equivalent employment experience with accounts payable and accounts receivable?
No experience
Less than 1 year
More than 1 year, but less than 3
More than 3 years but less than 5
More than 5 years
10
Does your accounting experience include any of the following? (Select all that apply)
Preparing accounts payable fouchers and/or accounts receivable invoices
Reviewing claims and vouchers for appropriateness, documentation and accuracy
Verifying budget coding and departmental approval
Approving for payment
Reviewing cash receipts and daily cash summaries for appropriate coding and reconcile to daily deposit receipt; monitor cash over/short
Reviewing and monitoring accounts receivable for appropriate accounting codes and corrections and make necessary corrections, as required
Utilizing computerized accounting system
N/A - None of the above
11
Tell us how your professional, educational and lived experiences would help you be successful in this role.
12
Which of the following best describes your level of proficiency with Microsoft Excel?
No experience
Limited - I am somewhat familiar with its functionality
Moderate - I have used it to organize data and/or create graphs and charts
Extensive - I use Excel as a regular part of my job and can create formulas, pivot tables, etc.
13
Please indicate any of the functions that you are able to successfully perform in Excel: (select all that apply)
Formatting
Data Filtering, Validation
Importing/Exporting Data
Pivot tables
"If, then" statements
Logical statements (not, or, true)
Vlookups
Using formulas - sum, average, count
None of the above
14
Did your employment experience include working with any of the following accounting software? (Select all that apply)
Oracle, People Soft, and/or JD Edwards
SAP
QuickBooks and/or Peachtree
Other (List below)
N/A - None of the above
15
CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?
Yes
No
Required Question
Employer
City of Rochester
Address
201 4th Street SE Rochester, Minnesota, 55904
Phone
(507) 328-2555
Website
https://www.rochestermn.gov/employment
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