PROGRAM ASSISTANT I - Pueblo Regional Center
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PROGRAM ASSISTANT I - Pueblo Regional Center
Salary
$2,054.40 - $2,670.40 Biweekly
Location
Pueblo, CO
Job Type
Full Time
Job Number
IJD 04058 8/18/25
Department
Colorado Department of Human Services
Division
OAADS - Pueblo Regional Center
Opening Date
08/18/2025
Closing Date
8/26/2025 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
270 W. John Powell Blvd., Pueblo West, 81007
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Araceli.Diaz@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies at the locations below.
About Pueblo Regional Center: The work unit supports the agency in providing services to Individuals with Intellectual Disabilities in a HCBS Waiver facility in compliance with state and federal rules and regulations. The agency consists of 9 group homes/facilities for Individuals with Intellectual Disabilities and provides comprehensive, integrated and coordinated services for up to 72 individuals. These services are provided in compliance with State and Federal Standards to maintain Medicaid funding to support the health and welfare of individuals served by this agency.
This position exists to support acquisition, retention or improvement in self-help, socialization and adaptive skills that take place in a non-residential setting. Activities and environments are designed to foster the acquisition of skills, appropriate behavior, greater independence, and personal choice. This work unit provides behavioral, social, and vocational training services for individuals with developmental disabilities for the purpose of assisting to attain the highest level of independence, with the purpose of Community Integrated Employment (CIE) ,Specialized Habilitation and Supportive Community Integration. This position is responsible for supporting each individual in their specific goals in order to obtain life skills.
We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: https://www.colorado.gov/cdhs/dys
Opt in below to receive text message updates on CDHS recruiting events!
CDHSCareers
Description of Job
Pueblo Regional Center
This work unit exists to provide support to the Residential Services for Pueblo Regional Center and overall administration for both internal and external programs and activities. Pueblo Regional Center (PRC) is one of three state-operated Regional Centers providing services to Individuals with Intellectual Disabilities in a HCBS Waiver facility in compliance with state and federal rules and regulations. The agency consists of 9 group homes/facilities for Individuals with Intellectual Disabilities and provides comprehensive, integrated and coordinated services for up to 72 individuals. These services are provided in compliance with State and Federal Standards to maintain Medicaid funding to support the health, welfare and active treatment of individuals served by this agency.
Summary of the Positions:
This position provides administrative, logistical and professional support to the Residential Services area to include the Program Services Director, Community Integration Director and Director of Nursing. Additionally, this position supports in day-to-day operations including verbal and written communication and correspondence, scheduling and maintaining their calendar, meeting agendas and minutes, organizing, tracking and finalizing routine and reports, and monitoring/tracking regulatory compliance initiatives. This position also serves as a point of contact and support for a wide range of internal and external customers and CDHS staff.
Job Duties
Residential Services Support.
This position is assigned to the Residential Services Directors to include, the Program Services Director, Community Integration Director and Director of Nursing.
Manages Program Services Director, Community Integration Director and Director of Nursing calendar.
Schedules meetings, arranges meeting rooms and appropriate materials, takes and distributes meeting minutes.
Manages projects and compiles final product for review and approval.
Collects information to create and maintain an up-to-date shared Google Sheet tracker for all residential services' FMLA, QAPI, vacations, nursing schedules and call offs.
Utilizes Google Docs and Google Sheets for developing memos, letters, forms, tables and graphs as needed for residential services.
Office Management/Administrative.
Position is responsible for answering the PRC main line and direct calls to the appropriate staff.
Provides technical guidance to internal/external stakeholders and CDHS staff.
Creates, revises, and implements internal procedures related to workflow, coverage, correspondence, and timeliness.
Conduct quarterly checks of internal procedures to ensure effective and efficient systems are in place.
Tracks incoming requests for Residential Services approval including developing and managing submittal procedures.
Prepares meeting agendas and records meeting minutes for the Residential Coordinator meetings, Day Program Meetings and Nursing Meetings.
Creates and sends out communication correspondence/fliers for Community Integration events.
Purchasing Day Program supplies as requested using the department's procurement card.
Monthly allocation for individual p-card to include:
collecting receipts and completing p-card receiving reports
reconciles each receiving report accounting string into the US Bank
monitors monthly balance to ensure spending does not exceed authorized limit
run end of month reports for cardholder and approving official signature
submits Journal Voucher (JV) for any coding that is incorrect to Southern Accounts Payable Office for correction.
Other Duties as Assigned.
Position will travel between remote work sites.
This position performs other duties as assigned
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications
Experience Only:
Four (4) years of relevant experience in an occupation related to the work assigned to this position
Or
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years
Preferred Qualifications:
Ability to multi-task various priorities
Advanced proficiency in Google Suite (i.e. Word, Excel, Access and PowerPoint)
Ability to interpret complex rules, regulations, policies, procedures and guidelines
Experience working with confidential information
Experience tracking and managing a budget
Experience ordering supplies, reconciling purchases through receiving reports and procurement card systems.
Experience making travel arrangements and completing reimbursement for travelers.
Experience utilizing Therap or other Electronic Health Record systems.
Good work history
Relevant years of State service experience
Conditions of Employment
Full Background - CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults - Mental Health Institutes, Regional Centers, Veterans Community Living Centers).
Travel is required for meetings, visiting other regional centers and training.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application.
Explain why the prior termination or resignation should not disqualify you from the current position.
Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
Appeal Rights:
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board (https://spb.colorado.gov/) website. An appeal or review must be submitted on the official appeal form (https://spb.colorado.gov/sites/spb/files/documents/Consolidated%20Appeal%20-%20Form%20-%202024.pdf) (Adobe PDF), signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
Contact the State Personnel Board for assistance at (303) 866-3300; or refer to four Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules (https://spb.colorado.gov/board-rules) webpage.
Supplemental Information
Benefits:
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical (https://dhr.colorado.gov/state-employees/state-employee-benefits/medical-benefits) and dental (https://dhr.colorado.gov/state-employees/state-employee-benefits/dental-insurance) health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage (https://dhr.colorado.gov/state-employees/state-employee-benefits/disability-insurance)
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center (https://stateofcolorado.benefithub.com/app/home)
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) .
Supplemental Information:
How to apply to the State of Colorado (https://www.youtube.com/watch?v=bKuwGdPpOW0) (Youtube Video, Runtime 3:59, Closed Captions Available)
The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)
For additional recruiting questions, please contact araceli.diaz@state.co.us
Our Values:
We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
The State of Colorado is an equal opportunity employer
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADA Accommodations:
CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment. This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.
Additional Support For Your ApplicationToll Free Applicant Technical Support
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
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03
If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
04
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.
05
Describe your level of proficiency with Microsoft Office and Google Suite applications. Please detail your experience developing high-quality, professional documents and how you are able to synthesize data, concepts, and details into well-organized documents and correspondence.
06
Describe how you prioritize, multitask, and meet deadlines with minimal direction and on behalf of leadership.
07
Give an example of where you have been responsible to interpret complex rules, regulations, policies, procedures, and/or guidelines.
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Describe your experience with billing
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Describe your experience with tracking census or counts
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Describe your experience working with confidential information.
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Describe your experience tracking and managing a budget.
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Describe your experience with ordering supplies and reconciling purchases. Describe the method used to purchase the supplies.
13
Describe your experience arranging for travel and completing travel reimbursements for travelers.
14
Describe your experience utilizing an Electronic Health Record system. Include what data you are responsible for tracking.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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