Accounts Payable Specialist

Robert Half • Milford, CT • 1d ago

Description We are seeking a proactive and detail-oriented Accounts Payable (AP) Specialist to join our team. This role centers on establishing and maintaining effective communication with vendors, gathering open invoices, and supporting our centralized AP function. The ideal candidate will possess excellent customer service skills, detail oriented phone communication, and the ability to remain composed and solutions-oriented under pressure. Bonus points for candidates with prior AP processing experience who can seamlessly combine customer service with technical expertise. Key Responsibilities: Serve as the primary contact for vendor communication, including making calls and managing relationships to resolve invoice-related inquiries. Collaborate with vendors to gather and verify open invoices, secure statements, and address any outstanding payment concerns. Support the Accounts Payable function as part of our enhanced centralized AP transition process, with a focus on resolving legacy vendor communication issues. Establish and maintain efficient communication lines with vendors, ensuring a seamless flow of documentation, such as obtaining copies of statements and invoices. (Bonus) Leverage AP knowledge to assist with invoice processing as needed. Address and manage occasional challenging situations or discrepancies with both professionalism and empathy. Top Qualifications and Skills - Must-Haves: Experience in customer service roles handling vendor communications, especially working with Accounts Payable and invoices. detail oriented phone communication abilities, with a friendly and assertive approach. Strong organizational and follow-up skills to ensure all vendor-related issues are resolved promptly and accurately. A "thick skin" ability to handle difficult or sensitive inquiries confidently and effectively. Bonus Points: Previous AP invoice processing experience is highly desirable. Familiarity with navigating vendor systems or managing statement reconciliation is an added advantage. Work Specifications: Software Skills: No specific software requirements; familiarity with AP tools a plus. Work Schedule: Opportunity to evaluate candidates' practical skills through a working interview. Personality Fit and Soft Skills: detail oriented, composed, and adaptable under pressure. Strong listening and problem-solving skills to address vendor concerns effectively. The ability to build constructive, lasting relationships with vendors through clear and responsive communication. Requirements - Minimum of 3 years of experience in accounts payable or a related field.

Proficiency in processing invoices and performing account coding.

Familiarity with Automated Clearing House (ACH) transactions and check runs.

Strong organizational skills to maintain vendor files and manage account details.

Excellent communication skills to manage vendor relationships and address inquiries.

High attention to detail and accuracy in data entry and financial recordkeeping.

Ability to work collaboratively in a team-oriented environment.

Solid understanding of customer service principles as they apply to financial operations.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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