Administrative Assistant

Robert Half • Gaithersburg, MD • 8h ago

Description

We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.

Responsibilities:

Deliver comprehensive administrative support to executives and members of the development team.

Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.

Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.

Organize and maintain digital filing systems for efficient document retrieval.

Assist in preparing and submitting development applications, permit requests, and zoning documentation.

Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.

Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.

Facilitate the signing, notarization, and proper execution of legal documents.

Conduct basic legal research or document reviews under attorney supervision, as needed.

Support project tracking initiatives and status reporting to ensure milestones are met.

Requirements

Possess an Associate's or Bachelor's degree, with higher education preferred.

Bring at least 2-4 years of administrative experience, ideally in real estate, legal, or development-related industries.

Demonstrate familiarity with real estate development processes, such as permitting and zoning, as an advantage.

Exhibit prior experience in a law firm or legal department as highly desirable.

Show proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Display strong communication, organizational, and interpersonal skills.

Capable of prioritizing multiple tasks, managing time effectively, and working independently.

Maintain a high level of attention to detail and the ability to handle sensitive or confidential information with discretion.

For additional information about new job opportunities, connect with Desirae Luna on LinkedIn!

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Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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