JOB REQUIREMENTS: Records Coordinator Posting Number: 201104510
Employment Status: Full Time Job Family: Operations and Administrative
Services Position Overview Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference
in the lives of students and faculty? We\'re always looking for highly
talented individuals to join our team people who think big, care deeply,
and believe in being the difference in their work and community. We
prioritize student success, access to education, and service in our work
to educate well-rounded servant leaders who transform their fields, our
society and the world. Our Catholic, Jesuit approach emphasizes student
engagement with the world around them and formation of the heart and
mind. We believe in our mission: The search for truth, the discovery and
sharing of knowledge, the fostering of personal and professional
excellence, the promotion of a life of faith, and the development of
leadership expressed in service to others. These core values guide our
relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package
includingmedical, dental, vision, 403(b) with up to 8% university match,
generous time off package, and tuition benefits for employees, spouses,
and dependents with no payback requirement!For more information, please
view the
https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf.
This is your next opportunity to join an organization that invests in
their employees\' career journey by diversifying their skills, deepening
their expert knowledge, encouraging a healthy work-life balance,
focusing on personal wellbeing, providing leadership training, and
sustaining a culture of respect and inclusion. The Records Coordinator
provides a broad range of record and customer services within the
Graduate School, among academic and administrative units, and to
students. The individual in this position will work closely with leaders
and coworkers in the department, Office of the Registrar staff, and IT
Services to maintain student records, identify and implement
efficiencies, and provide training, advising, and support to staff in
academic departments. The Records Coordinator is responsible for an
administrative overview and maintenance of all Graduate School student
records, operations and processes for all states of the graduate student
life cycle beginning with registration and concluding with graduation.
Duties and Responsibilities 1. Serve as the Graduate School\'s auditor
of records including enrollment (reactivations, registration conflicts,
adds, drops, audits and credit changes), grades, program requirements,
transfer of credits, temporary withdrawals, advancement of doctoral
candidacy, defense dates, independent studies, continuation course work,
program planning forms, comprehensive exams, name change requests,
extension of times, grade changes, and graduation. 2. Serve as the
primary point of contact for data, information, and history regarding
various graduate student records matters. Serve as primary contact of
the Graduate School for the Office of the Registrar, the directors of
graduate programs, and students on matters dealing with student records,
student registration, and graduation audits. 3. Provide services for
enrolled graduate students, to include advising on requirements and
guidance regarding procedures for projects, theses, essays, and
dissertations. Research errors and student record issues and make
decisions regarding course of action to correct errors and mitigate
negative consequences for students, departments, and the University. 4.
Provide user support and instructional materials and training for
department DGSs, administrative staff, and students. Responsible for the
supervision of student employees, which includes but is not limited to
hiring, training, disciplinaryactions, ending the student\'s
assignment, etc. 5. Manage records form and process review. Identify and
implement efficiencies in Graduate School records processes and form
development. Coordinate with IT Services to implement and update
DocuSign forms. 6. Access and utilize reports on registrations,
enrollment, statuses of graduate students, and graduation information.
Receive dissertations, theses, professional projects and essays;
ensure compliance with format requirements; work with ProQuest and the
Raynor Memorial Libraries for the electronic publishing of these
documents. 8. Manage application processing for the Inter-University
Exchange Program. 9. Provide administrative and data entry support for
the Assistant Director, Graduate Financial Aid including processing I-9
forms for new graduate assistants, coordinating graduate student
research travel awards, and sending financial aid decision letters. 10.
Prepare and sign most of the correspondence to enrolled students, and
all the correspondence regarding graduation. Provide directions to
student workers when garnering their help for the processing of this
correspondence. Required Knowledge, Skills and Abilities High school
diploma A minimum of 3 years of related experience. Ability to maintain
confidentiality of student records and information Excellent
organizational skills with the ability to prioritize multiple
responsibilities and tasks simultaneously Ability to focus on the
details of a project or task Strong customer service skills with the
ability to solve problems Knowledge of and willingness to support
Marquette\'s Catholic, Jesuit mission Proficient in Microsoft Office
Suite Preferred Knowledge, Skills and Abilities Bachelor\'s degree
Familiarity with Marquette University or an academic environment in
general Experience working in various systems, specifically Slate,
PeopleSoft, DocuSign Department: Graduate School Posting Date:
08/07/2025 Closing Date: To apply, visit https://apptrkr.com/6457465 It
is the policy of Marquette University to provide equal employment
opportunities (EEO ) to all employees and applicants without regard to
race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status or any other
applicable federal or state-protected classification. Copyright 2025
Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/
*** APPLICATION INSTRUCTIONS: Apply Online:
https://apptrkr.com/6457465 Qualified females, minorities, and special
disabled veterans and other veterans are encouraged to apply.
