Estate Administrator

Robert Half • Parkville, MD • 1w ago

Description

Job Summary:

We are seeking a detail-oriented and highly organized Estate Administrator to join our client's law firm's Estates & Trusts practice. The Estate Administrator will play a critical role in supporting attorneys by managing the administration of probate estates and trusts. This position requires strong organizational, communication, and client service skills, as well as a working knowledge of estate and trust administration procedures.

Key Responsibilities:

Coordinate and manage all phases of estate and trust administration from initial intake to final distribution.

Prepare and file probate documents, petitions, and court filings in accordance with state laws.

Gather and inventory estate assets, obtain appraisals, and assist in valuation processes.

Draft correspondence to beneficiaries, financial institutions, and government agencies.

Assist with preparation and filing of required tax documents, including estate, inheritance, and fiduciary income tax returns (in coordination with attorneys and CPAs).

Monitor deadlines and ensure compliance with all probate court timelines and statutory requirements.

Maintain detailed estate and trust files, calendars, and accounting records.

Facilitate the transfer or liquidation of assets, including real estate, securities, and personal property.

Communicate regularly with clients, beneficiaries, financial advisors, and courts.

Support attorneys in preparing for client meetings and court appearances as needed.

Requirements

Required:

Minimum of 2-4 years of experience in estate and/or trust administration, preferably in a legal setting.

Working knowledge of probate processes and relevant state laws.

Proficiency with Microsoft Office Suite and case management or probate software.

Excellent attention to detail, organizational, and time management skills.

Strong written and verbal communication skills.

Ability to handle confidential matters with discretion.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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