Administrative Assistant

TEXAS ASSOCIATION OF COUNTIES • Victoria, TX • 8h ago

Primary Objectives

Performs intermediate work coordinating and providing various, administrative functions for the daily operation of the Commissioners Court (the governing body of Victoria County). Carrying out the duties, policies, objectives and assigned projects of the County Judge and Commissioners.

Supervision Received

Work is performed under the limited supervision of Chief of Staff.

Supervision Exercised None.

PRIMARY DUTIES AND RESPONSIBILITIES

Responsible for compiling, creating, and filing the weekly agenda for Commissioner's Court meetings as well as monthly boards and commission agendas. Coordinating with various departments, gathering relevant information and documents, and ensuring the agendas are accurate and properly formatted.

Carries out general office administrative duties such as managing office supplies, maintaining records, creating documents, drafting legal documents, and handling filing tasks. Proficient in using office software and equipment to complete these tasks efficiently and accurately.

Acts as a point of contact for the public and internal departments. Responds to inquiries and concerns in person, over the phone, and via email promptly and professionally. Possess strong communication and interpersonal skills to address various needs effectively and maintain positive relationships.

Attends to all concerns and needs of their supervisor(s) in a proactive and efficient manner. They provide support by coordinating schedules, managing communications (in person, over the phone, via text, and email), organizing meetings and appointments, and performing any other tasks necessary to assist their supervisor(s) effectively.

MINIMUM QUALIFICATIONS

? High School Diploma/GED and considerable (3-5 years) experience required.

WORKING CONDITIONS

The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Employees sit most of the time but may walk or stand for some periods of time.

This is light work requiring some physical agility such as: climbing, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, repetitive motions and manual dexterity.

Sensory requirements include standard vision requirements, ability to express ideas and standard hearing requirements - hear information at normal spoken word levels.

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