Purchasing Administrative Assistant

Aston Carter • Middle River, MD • 2h ago

Job Title: Purchasing Administrative Assistant

Start Date- September 1st , 2025

End Date- February 1st, 2025 ( potential to become permanent employee, but not guaranteed)

Overview:

We are seeking a detail-oriented and proactive Purchasing Administrative Assistant support our procurement operations and ensure seamless purchasing experiences for our business partners. In this vital role, you'll coordinate supplier onboarding, manage procurement requests, and track vendor deliveries-while navigating the nuances of cost, timing, and strategy to keep operations flowing smoothly.

Key Responsibilities:

Coordinate new supplier onboarding, ensuring timely completion in platforms such as Jira.

Submit and track advance payment requests, collaborating with Finance and external suppliers.

Monitor and ensure on-time delivery of vendor purchases; follow up proactively to resolve delays.

Support buyers with quotation requests, proposal negotiations, and supplier agreements.

Oversee purchasing logistics, updating delivery schedules and maintaining data accuracy in purchasing systems.

Partner with planners to align supplier timelines with production and project milestones.

Address non-conformances related to inbound goods and facilitate timely returns, refunds, or replacements.

Resolve overdue invoices and ensure timely payments in line with supplier terms.

Maintain and update master data, including pricing, lead times, and ordering parameters.

Continuously identify process improvement opportunities to enhance procurement efficiency.

Comply with all health, safety, and company procedures while maintaining an organized work environment.

Collaborate cross-functionally to contribute to organizational goals.

Take on additional duties as assigned by your manager.

Qualifications & Skills:

Strong proficiency in Microsoft Excel and Office Suite; experience with ordering systems a plus.

Solid understanding of procurement processes, vendor management, and supply chain operations.

Exceptional organizational skills with keen attention to detail.

Excellent communication abilities-both written and verbal.

Comfortable working under moderate supervision and managing multiple priorities.

Team-oriented with a proactive mindset and problem-solving drive.

Pay and Benefits

The pay range for this position is $23.00 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Middle River,MD.

Application Deadline

This position is anticipated to close on Aug 27, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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