University of Maryland, Baltimore (UMB) Department of Neurosurgeryis currently seeking anAcademic Services Coordinator. The selected candidate will play a vital role in the administration and daily operations of academic programs and initiatives within the Department of Neurosurgery, including residency and fellowship programs as well as medical student training. This individual will provide comprehensive support to the program/course directors, residents, faculty, and departmental leadership to ensure compliance with accreditation standards, institutional policies, and program objectives. The coordinator will manage a broad spectrum of duties including recruitment, onboarding, academic scheduling, evaluations, credentialing, and communication with accrediting bodies. The Department of Neurosurgery aims to excel and innovate in the clinical practice, science, and education in neurosurgery. We seek to achieve this by creating a platform and culture whereby all team members contribute to this mission and reach their full capacity for impact and fulfillment. Critical to our success is each team member's alignment and demonstration of our Core Values: · Patients First, Together · Always Do the Right Thing · Leave It Better Than You Found It · Drive to Discovery and Mastery BENEFITS (Exempt Regular): UMB offers a comprehensivebenefits packagethat prioritizes wellness, work/life balance, and professional development, along with additional excitingperksthat employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. PRIMARY DUTIES The Academic Services Coordinator supports a variety of day-to-day operations of departmental academic and training programs: · Maintain administrative activities to support academic programs for medical students, residents, fellows, and observers. · Uphold program compliance per institutional and national accreditation requirements. · Collaborate across teams and stakeholders as the expert resource on training programs. · Create and track programmatic goals and objectives. Update and monitor changes to program policies, procedures, and initiatives. · Schedule and track training assignments, enrollments, and schedules. Assist with implementing trainee experiences including lectures, workshops, and events. · Administer evaluation processes, track trainee and program metrics, and maintain program files. · Market academic programs to recruit competitive applicants. Coordinate annual recruitment processes including application management, interview scheduling, and communication with candidates. · Support onboarding for new trainees including credentialing, orientation logistics, and compliance documentation. · Receive, screen, and respond to inquiries by providing general information about the program. Assist with composing and editing documents such as class materials, handouts, syllabus, and program and marketing materials to ensure they meet Department and University standards. · Provide administrative support for academic programs including maintaining the calendar and scheduling meetings, responding to emails, answering and screening calls, preparing correspondence and reports, and maintaining department files. · Act as a resource for trainees on administrative matters including leave, benefits, and policies. · Maintain program budgets, reimbursements, and trainee-related expenses. MINIMUM QUALIFICATIONS Education: Bachelor's degree in related field Preferred Experience: Two or more years of administrative experience in a medical education or academic healthcare setting. Other: May consider a combination of directly related experience and education.Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements. KNOWLEDGE, SKILLS, ABILITIES Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. HIRING RANGE: $52,000-$58,000; Commensurate with education and experience UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit aUMB Job Applicant Accommodation Request. You may also contactHRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read theUMB Notice of Non-Discrimination for more information. // Job: Reg or CII Exempt Staff Organization: School of Medicine - Neurosurgery Title: Academic Services Coordinator Location: null Requisition ID: 250000R2
