Description
Superior Completion Services, a Superior Energy Services Company , has the technology, resources, and experience to deliver effective well-completion services in any downhole condition. As a global provider of best-in-class conventional, unconventional, intelligent, and sand control tools, Superior Energy provides field-proven state-of-the-art technology that reduces risk, increases completion efficiencies, and maximizes production on land, shelf, Deepwater, and Ultra-Deepwater arenas.
Superior Completion Services is excited to be seeking an Administrative Assistant 2 for our Completion Office in Lafayette, LA.
The Administrative Assistant II provides high-level administrative and clerical support to these departments, International Sales, Health, Safety & Environmental (HSE), and Human Resources (HR). This role serves as a central point of coordination, ensuring smooth day-to-day operations by managing documentation, scheduling, reporting, and communication across all three functions. The position requires a strong ability to prioritize, handle confidential information with discretion, and adapt to the varying needs of each department. By efficiently managing administrative processes, Administrative Assistant II enables the Sales team to focus on client relationships and revenue generation, supports HSE in maintaining compliance and safety initiatives, and assists HR in delivering employee-focused programs and services. The role demands exceptional organizational skills, attention to detail, and the ability to collaborate across teams in a fast-paced, deadline-driven environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
International Sales
Perform general office and secretarial tasks, including receiving and relaying messages, managing a multi-line phone switchboard, greeting visitors in person or by telephone, handling deliveries, and other administrative duties as assigned by Management.
Arrange appointments, conferences, and meetings; maintain appointment calendars; and coordinate travel arrangements.
Maintain files, materials, and information of a confidential nature, ensuring proper recordkeeping and secure storage.
Perform administrative tasks related to departmental operations, including but not limited to data research, report writing, coordination of special events, meeting arrangements, and preparation of departmental reports.
Enter, update, and retrieve information in computer systems to prepare paperwork, reports, and correspondence.
Compile, calculate, and electronically transmit weekly payroll to the corporate office.
Order office supplies and arrange for maintenance of office equipment to ensure smooth operations.
Maintain a professional appearance and communication style when interacting with customers, vendors, and coworkers.
Maintain employee cell phone, pager, and uniform accounts to ensure accurate tracking and distribution.
Foster open communication by maintaining a close working relationship with all levels of the District workforce.
Possess detailed knowledge of the department's operations and provide work direction or assistance to junior administrative or clerical personnel as needed.
HSE Support Duties
Assist in maintaining accurate HSE records, including safety training logs, incident reports, inspection documentation, and compliance forms.
Coordinate and schedule safety meetings, training sessions, and HSE-related events.
Prepare and distribute HSE communications, bulletins, and safety alerts to employees.
Track and follow up on corrective actions from safety audits and inspections.
Ensure awareness and compliance with all relevant company and customer HSE handbooks, procedures, and emergency protocols.
DISA preferred - Assist in administering random drug screenings, including scheduling, coordinating with testing providers, and maintaining confidential records of results.
HELIPASS & ISNETWORLD knowledge is a plus
HR Support Duties
Assist with the onboarding process for new hires, scheduling orientations, and coordinating onboarding training
Support HR in coordinating employee events, recognition programs, and training initiatives.
The above statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified; nothing restricts the company's right to change, assign, or reassign duties and responsibilities at any time or for any reason.
EDUCATION & EXPERIENCE
High school Diploma/GED
Administrative Background
3-5 years of progressively responsible administrative or clerical experience, preferably in a corporate, industrial, or Oil & Gas environment.
Experience supporting multiple departments or leaders simultaneously.
Demonstrated ability to manage competing priorities and deadlines in a fast-paced environment.
Technical and Office Systems
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience using office equipment such as multi-line phone systems, copiers, scanners, and fax machines.
Exposure to HRIS, payroll software, and/or safety management systems preferred.
HSE-Specific Experience
Experience maintaining safety documentation such as incident reports, training records, and inspection logs.
Familiarity with coordinating safety meetings, employee training sessions, and compliance tracking.
Exposure to OSHA, environmental, or other industry-specific HSE regulations preferred.
HR-Specific Experience
Handling confidential employee records and information in compliance with company policy and applicable laws.
Supporting recruitment, onboarding, and benefits administration processes.
Coordinating random drug screening processes with external vendors.
Assisting with employee training, recognition programs, and company events.
TECHNICAL SKILLS
Core Administrative Skills
Good verbal and written communication, analytical, and troubleshooting skills.
Building and maintaining positive customer relationships, both internal and external.
Operating various office equipment, including personal computers, copy machines, fax machines, and multi-line telephone systems.
Identifying problems and reviewing related information to develop and evaluate options and implement solutions.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Determining necessary resources, time, and materials for projects.
Planning and tracking project timelines to ensure on-time completion.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning specialized software systems.
HSE-Specific Skills
Preparing, organizing, and maintaining HSE documentation, including safety meeting records, incident reports, inspection checklists, and training logs.
Coordinating safety meetings, training sessions, and compliance-related events.
Tracking and following up on corrective actions from safety audits and inspections.
Understanding and applying basic regulatory requirements related to workplace safety and environmental compliance.
Supporting communication of safety alerts, bulletins, and updates to employees.
HR-Specific Skills
Maintaining accurate and confidential employee records in compliance with company policies and legal requirements.
Assisting with onboarding processes, including new hire paperwork, orientations, and pre-employment requirements.
Assisting in administering random drug screenings, including scheduling, coordination, and recordkeeping.
Generating and interpreting HR and payroll reports to support departmental decision-making.
Understanding and applying basic regulatory requirements related to employee privacy (HIPAA), employment law, and company policy compliance.
BEHAVIORAL ABILITIES
Behavioral Abilities
Ability to recognize and solve problems in a timely and effective manner.
Accurately complete and maintain necessary reports and records in a timely and legible manner, in accordance with applicable procedures and/or work orders.
Communicate effectively, both in writing and verbally, at all levels within the organization.
Deal with frequent changes, delays, or unexpected events with professionalism and adaptability.
Effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public.
Read, write, speak, and understand English fluently.
Understand the business implications of decisions and align actions with company objectives.
Use time efficiently and prioritize tasks to meet deadlines.
Work effectively and cooperatively with other personnel across multiple departments.
Demonstrate proficiency in general computer programs and office technology.
Capable of working in an office environment with periods of high activity and competing priorities.
Possess professional phone etiquette and in-person greeting skills.
Ability to read and comprehend simple instructions, short correspondence, and memos, and to write clear and concise business correspondence.
General knowledge of departmental procedures, practices, and office routines.
Proficient office and computer skills, including word processing, spreadsheets, graphics software, and filing.
Maintain ethical business practices and handle confidential information with integrity.
HSE-Related Behavioral Abilities
Demonstrate personal commitment to workplace safety and environmental responsibility.
Maintain a high level of attention to detail when preparing, reviewing, and tracking safety-related documentation.
Follow established HSE procedures and promote a culture of safety awareness among employees.
Respond calmly and effectively in emergency situations, following company protocols.
Encourage and model compliance with regulatory requirements and company HSE policies.
HR-Related Behavioral Abilities
Maintain strict confidentiality when handling sensitive employee information.
Exhibit empathy, tact, and professionalism when addressing employee inquiries or concerns.
Demonstrate cultural sensitivity and inclusiveness in all interactions.
Approach HR tasks with discretion, fairness, and objectivity.
Build and maintain trust by being reliable, approachable, and responsive to employee needs.
Support and promote company values, policies, and code of conduct in all employee relations.
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
Sitting - for extended periods without being able to leave the work area
Standing - for extended periods without being able to leave the work area
Walking - considerable distances, please indicate
Lifting - Up to 10 Lbs. (Minimal & Occasionally)
Carrying - regularly carries objects in his/her arms or on the shoulder(s)
Grasping - regularly picks up objects with fingers
Reaching - regularly required to use hands and arms to reach objects
Speaking - requires expressing ideas through the spoken word
Listening - requires the perception of speech or the nature of sounds in the air
PERSONAL PROTECTIVE EQUIPMENT (PPE) REQUIRED
Hard Hat
Safety Glasses
Steel-Toed Shoes
TRAVEL
0-25% Domestic
0-25% International
Superior Energy Services has Excellent Benefits : Medical, Dental, Vision, Disability, Life, Matching 401(k), and Personal Time Off (PTO)
Superior Energy Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veterans .
We are an Affirmative Action and Equal Opportunity Employer that does not discriminate against any job applicant because of race, color, religion, natural origin, gender, pregnancy, sexual orientation, age, disability, veteran status, or other characteristics prohibited by law.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
