Description
PURPOSE OF CLASSIFICATION The purpose of this classification is to provide administrative support to the department director, coordinate daily office activities, perform diverse administrative duties requiring a working knowledge of applicable policies and procedures, and provide general clerical assistance to other staff members. Essential Duties and Responsibilities These tasks are assigned or overseen by the Administration Manager. Duties listed below are representative and not exhaustive; additional responsibilities may be assigned as needed. - Manage member recommendation reports, letters, and responses using Mobile Forms software. - Maintain and update the department's website and social media platforms. - Design, update, and distribute marketing materials. - Supervise, direct, and evaluate assigned staff, address employee concerns and problems, and complete employee performance appraisals. Assist in training and development of assigned staff along with director. - Create and edit video content and PowerPoint training materials as directed by the department director. - Serve as primary point of contact for incoming calls and route inquiries appropriately. - Respond to inquiries from staff, local officials, and the public regarding departmental programs and procedures. - Draft, @type, and format various documents including agreements, survey reports, budgets, and legislative tracking sheets. - Prepare and file official correspondence, agendas, memos, regulatory forms, ordinances, policies, and other documents. - Process purchasing, accounting, and HR forms such as invoices, POs, billing requests, travel reports, and timesheets. - Solicit and evaluate vendor bids; provide selection recommendations based on quality and performance. - Assist with event coordination including logistics, registrations, and materials preparation. - Enter and maintain data related to employee benefits, accounting, and administrative records. - Coordinate maintenance and repair of office equipment and furnishings. - Manage billing and invoicing processes, track payments, and prepare financial reports and deposits. - Communicate with pension committee staff, retirees, and survivors; process final benefit settlements. - Compile data for reports and presentations using spreadsheets and databases. - Prepare and distribute newsletters, handbooks, and publications. - Maintain filing systems for records including financial, personnel, administrative, and legislative materials. - Create and maintain mailing lists for committees and organizational groups. - Support bulk mailings using automated equipment for copying, folding, and postage. - Assist with department-wide projects and assignments. - Create and edit video content and training materials as directed by the department director. KNOWLEDGE, SKILLS AND ABILITIES - Knowledge of GMA By-Laws and departmental policies and procedures. - Knowledge of contemporary office practices and procedures. - Knowledge of English grammar, syntax and usage. - Skill in typing. - Skill in bookkeeping. - Skill in establishing and maintaining files. - Skill in oral and written communication. - Skill in operating modern office equipment, including a @typewriter, Dictaphone, copier, postage meter, and facsimile machine. - Skill in operating a personal computer and utilizing word processing, database management, spreadsheet software, graphic design software and mobile forms. MINIMUM QUALIFICATIONS Associate's degree required; three years of experience in responsible administrative work or a related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May be required to possess and maintain a valid Georgia driver's license.
Skills
Administration, Office suite, Data, Customer support, Customer service oriented
Top Skills Details
Administration,Office suite,Data,Customer support,Customer service oriented
Additional Skills & Qualifications
MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be able to operate a variety of automated office and audio-visual equipment including telephone, @typewriter, personal computer, printer, copier, adding machine, facsimile, overhead projector, and VCR. Physical demand requirements are at levels of those for sedentary work. DATA COMPREHENSION: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things which may include forms, correspondence, reports, statistical tables, applications, accounting records, contracts, agreements, legislative bills, policies and procedures, and manuals. INTERPERSONAL COMMUNICATION: Requires the ability to speak with and/or signal people to convey or exchange administrative information, including giving assignments and/or directions to co-workers or assistants as well as communicating with the general public. LANGUAGE ABILITY: Requires ability to read a variety of administrative documentation, directions, instructions, and methods and procedures. Requires the ability to prepare reports, correspondence, forms, and statistical tables with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice. INTELLIGENCE: Requires the ability to learn and understand relatively complex secretarial and administrative principles and techniques; to understand departmental policies and procedures; to make independent judgments in absence of supervision; and to acquire and be able to expound on knowledge of topics related to primary occupation. VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow verbal and written instructions. NUMERICAL APTITUDE: Requires
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $40.00 - $45.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Aug 15, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
