Event Coordinator & Marketing Assistant

Robert Half • Chicago, IL • 1d ago

Description We are looking for a highly organized and detail-oriented Event Coordinator & Marketing Admin to join our team in Chicago, Illinois. In this role, you will oversee event planning and administrative tasks, supporting our team in creating impactful experiences for conferences, roundtable dinners, and other corporate events. This is a long-term contract position offering an excellent opportunity to contribute to event coordination and marketing initiatives while ensuring smooth office operations.

Responsibilities:

Manage calendars and schedules for team members to ensure seamless event coordination.

Coordinate venue quotes and logistics for global conferences and corporate gatherings.

Support event producers with administrative tasks, including planning roundtable dinners and food and beverage arrangements.

Assist in creating marketing materials such as brochures, pamphlets, and handouts.

Maintain office supplies and ensure the workspace is fully stocked and prepared.

Arrange travel accommodations for team members and external partners.

Provide administrative support to enhance overall event and marketing operations.

Facilitate external communication with vendors and event stakeholders.

Collaborate on event production tasks, ensuring all logistics align with event goals. Requirements

Proven experience in event coordination and corporate event planning.

Strong organizational and administrative skills to manage multiple tasks effectively.

Proficiency in creating marketing collateral using tools like Adobe Photoshop or Illustrator.

Excellent communication skills for external interactions and vendor coordination.

Ability to handle travel arrangements and logistics efficiently.

Familiarity with managing office operations and ensuring preparedness.

Experience in supporting event production and logistics.

Capability to work collaboratively in a fast-paced, detail-driven environment.

Please note, this is a fully onsite role in Chicago, IL.

Innovation starts with people.®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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