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Administrative Assistant to the Vice President of Finance and Administration

Athens Technical College • Athens, GA • 16h ago

Full-time Job Announcement

Position: Administrative Assistant to the Vice President of Finance and Administration

Location: Athens Campus

Department: Finance and Administration

Reports to: Vice President of Finance and Administration

Salary/Benefits: Salary is commensurate with education and experience. State of Georgia benefits package.

Deadline to Apply: August 14, 2025 at 4:00 p.m.

Responsibilities:

Receive visitors, answer telephone calls, and provide appropriate information and assistance to faculty and staff members, students, visitors, and callers

Assist the Vice-President, Director of Accounting, Director of Human Resources, Executive Director of Facilities, and the Executive Director of Student Accounts and Financial Aid with correspondence as needed

Perform routine word processing and electronic data management tasks

Establish and maintain a general filing system

Obtain and maintain PeopleSoft security access for new hires and/or changes

Prepare requisitions for the Business Office, Human Resources, and Facilities

Responsible for the reconciliation of the monthly purchasing card on the TGM system

Communicate with the AT&T on all telecommunications requests

Open and clock in all invoices for accounts payable and checks for A/R

Receive Purchase Orders in PeopleSoft for "non-goods" purchase orders

Act as back-up cashier

Print weekly check run and verify check amounts match supporting documentation

Perform other duties as assigned

Minimum Qualifications: Bachelor's degree in a related field and One (1) year of work related experience OR Associate degree in Business Administrative Technology and Two (2) years of work-related experience.

Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications: Prior experience working for the State of Georgia or prior experience as an administrative assistant regardless of degree level.

To apply, click "Apply to This Job" and submit your cover letter, resume/vita, three (3) professional references, and unofficial transcripts. Incomplete applications will not be considered.

NOTE: Official transcripts will be required upon an offer of employment. Official copies of transcripts may be sent directly to: Athens Technical College, Attn: Human Resources, 800 U.S. Highway 29 N, Athens, GA 30601 or send electronically to hr@athenstech.edu .

**Employment is contingent based upon successful completion of appropriate background checks.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Athens Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

The following individuals have been designated to coordinate the college's implementation of nondiscrimination policies: Susan Fyffe, Director of Student Support Services, Section 504 and the Americans with Disabilities Act (ADA) Coordinator, Office K-614A, 706/355- 5081, sfyffe@athenstech.edu; Courtney Mattox, Director of Human Resources; Title VI, Title VII, Title IX Coordinator (Employees), Office K-514, cmattox@athenstech.edu, 706/583-2818; and Lenzy Reid, Vice President of Student Affairs, Title IX (Students) Office H-774, 706/355-5029, lreid@athenstech.edu, 800 U.S. Highway 29 North, Athens, GA 30601.

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