Administrative Assistant

Aston Carter • Raymond, OH • 12h ago

Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to support our internal strategies and initiatives across various departments. This role involves collaborating with cross-functional teams to gather updates and metrics for effective communication, maintaining a consistent brand voice, and coordinating internal events.

Responsibilities

Execute internal strategies to promote initiatives, tools, and success stories across departments.

Collaborate with cross-functional teams to gather stories, updates, and metrics for communication.

Distribute promotional materials for events, campaigns, and new technology rollouts.

Maintain a consistent brand voice and visual identity for communications.

Plan and coordinate internal events such as BU or Division Meetings, innovation showcases, training sessions, and leadership reporting.

Manage logistics including venue booking, catering, A/V setup, and attendee communications.

Support virtual and hybrid meeting setups, including calendar invites, agendas, and follow-ups.

Track attendance and gather feedback to improve future events.

Order and manage office supplies, food, and materials for meetings and events.

Maintain shared calendars, distribution lists, and internal documentation.

Assist with onboarding materials and orientation for new team members.

Support budget tracking and invoice processing for marketing and event-related expenses.

Essential Skills

Administrative support

Proficiency in SharePoint, Microsoft Office, and Outlook

2+ years of experience in internal communications, event planning, or administrative coordination

Associates' degree or higher in Communications, Business Administration, or related field

Strong written and verbal communication skills

Ability to create engaging content on technical and non-technical topics

Experience working in a corporate or technical environment preferred

Additional Skills & Qualifications

Experience working in SharePoint

Proficiency in Microsoft Office Suite, Teams, and Adobe Suite

Excellent organizational and multitasking abilities

Comfortable working independently and collaboratively in a fast-paced environment

High attention to detail and follow-through

Creative thinker with a passion for storytelling and employee engagement

Proactive and resourceful problem-solver

Strong interpersonal skills and a customer-service mindset

Familiarity with digital technology concepts or technical environments is a plus

Work Environment

This position offers a long-term opportunity with potential for a full-time role in the future. While on contract, consultants will receive Holiday Pay, Shutdown Pay, and PTO. The role involves working in a dynamic and fast-paced corporate or technical environment, where independence and collaboration are equally valued. Dress code is professional, and facilities are equipped with the necessary technologies for virtual and hybrid meetings.

Pay and Benefits

The pay range for this position is $31.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Raymond,OH.

Application Deadline

This position is anticipated to close on Aug 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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