Administrative Assistant - Headworks International, Inc.

Headworks, Inc. • Houston, TX • 7h ago

Position Summary

Are you interested in joining a team dedicated to solving the world's critical water shortages? Are you highly organized, detail-oriented, and ready to support a busy, dynamic office environment? Consider applying with Headworks International, Inc., a global leader in wastewater treatment technologies.

This position will provide essential administrative support to top-level management and the Sales department, ensuring smooth day-to-day operations. The role includes coordinating executive schedules, assisting with document discovery, maintaining CRM data, and performing a variety of office administrative functions.

Essential Functions

Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements

Assist the Sales department with document searches and CRM database maintenance

Gather, organize, and distribute materials, technical documents, and company literature as needed

Track and follow up on departmental action items

Support office operations by managing incoming calls, visitors, mail, and office supply inventory

Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders

Assist with formatting, proofreading, and compiling reports or presentations

Liaise with internal departments and external representatives to facilitate communication and workflow

Maintain accurate and up-to-date records in both digital and physical filing systems

Requirements

Ability to work in a fast-paced, high-energy environment with minimal supervision

Strong organizational skills with the ability to manage multiple priorities and deadlines

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Familiarity with CRM systems (particularly PipelinerSales) is a plus

Excellent written and verbal communication skills

Strong attention to detail and accuracy in work

Professional demeanor in person, over the phone, and in written communications

Experience with scheduling executives or senior management is preferred

Up to 5% travel may be required for special events or off-site meetings

Education & Experience

Associate degree or equivalent work experience required; Bachelor's degree preferred

2+ years of administrative or office support experience, preferably in a corporate or technical environment

Benefits

Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award-winning, innovative technologies to clean the world's most precious resource - water.

We offer:

A 4½-day workweek

Competitive salary structures

Opportunities for career development and advancement

Exposure to diverse domestic and international business experiences

One of Houston's Top Ten Places to Work, as awarded by the Houston Business Journal

Go to Apply

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