Administrative Assistant II

Calpine • Red Bank, NJ • 1d ago

Description

Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 77 power plants in operation represents over 27,000 megawatts of generation capacity. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states and Canada. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner.

The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity.

Job Summary (includes but is not limited to the following, other duties may be assigned)

The Administrative Assistant II performs a wide variety of highly complex administrative support duties for the assigned Vice President and Department for Calpine Energy Solutions. The Administrative Assistant II handles a wide variety of situations and conflicts involving administrative functions and handles highly confidential information.

Job Responsibilities

Consistently lead complex administrative assignments requiring critical action; assist management with problem solving around reoccurring, systemic problems.

Create and manage all aspects of travel arrangements; reconcile expense accounts; approve and process payments.

Arrange and oversee all aspects of both on-site and off-site meetings, and required to budget, manage and process expenses.

Approve and reconcile expense reports following the company expense policy in Concur system.

Schedule and manage meetings and conflicts on calendars; answer and screen telephone calls, take messages, monitors voicemail; process daily incoming and out-going mail.

Prepare, edit and draft correspondences, PowerPoint presentations, create MS Visio, Word and Excel documents.

Coordinates and take lead responsibility on special projects and ad hoc requests of the Vice President.

Make decisions of a moderate scope that impact the administrative operations of the assigned department.

Maintains and organizes department and project files.

With limited to no guidance, prioritize and execute responsibilities.

Manage contacts that are both internal and external.

Review written material for accuracy and completeness; check calculations for accuracy; reconcile data.

Work independently under little or no supervision and regularly work with confidential information.

May be required to provide coverage for other Administrative Staff as needed.

Job Requirements

Associate's Degree, Technical/Business School or equivalent preferred.

Minimum 5 years' experience supporting an executive.

Intermediate level proficiency in Power Point, Excel, Visio, and MS Office products.

Demonstrated knowledge of business application software including spreadsheets, databases and word processing.

Excellent oral, written, and interpersonal communications skills.

Public Notary Commission desirable.

Total Rewards

Competitive salaries and incentive pay range of $22.90 to $32.05/hour

Medical, vision and dental

Prescription drug coverage

Calpine's Retirement Savings Plan (401(K)) matching

Paid time off and paid parental leave

Comprehensive health programs, including our Wellness Program, telemedicine, Employee Assistance Program, Health Care and Dependents Care Flexible Spending Accounts (FSAs) and more

Life insurance

Education reimbursement program

Adoption assistance

Scholarship and vocational grant programs

Training and education opportunities

Additional Calpine Information

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to hrrecruitment@calpine.com. Determination on requests for reasonable accommodation are made on case-by-case basis.

Please view Equal Employment Opportunity Posters provided by OFCCP here (http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Calpine

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