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Accounts Payable Coordinator, Part Time

Rochester Precision Optics • West Henrietta, NY • 1d ago

Title

Accounting Clerk

Department

Finance

Reports to

Controller

SEE YOUR CAREER THROUGH A NEW LENS WITH RPO!

RPO is a global leader in precision optics, optical components, and optical assemblies. We specialize in a full spectrum of products & services including - Design and Engineering, Systems Integration, Lens Assembly, Visible and Infrared Components, Glass and Plastic Molded Aspheres, and Thin Film Coating. RPO offers exciting career paths and work on market-leading programs. See below one of many career opportunities to join the RPO team!

Job Summary:

We are seeking a detail-oriented and reliable Accounting Clerk to join our Finance team. This role will primarily focus on Accounts Payable functions, ensuring timely and accurate processing of vendor invoices and payments. Additionally, the Accounting Clerk will serve as a backup for Payroll processing and assist with various general accounting tasks, including general ledger entries, month-end and year-end close, and financial reporting support.

This is an excellent opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment.

You will:

Lead and own all aspects of Accounts Payable.

Complete full cycle accounts payable processing, including receiving and verifying invoices against contracts and purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing payments.

Record credit card transactions and reconcile them with a monthly statement.

Record expense reports and request payment.

Reconcile vendor statements and follow-up on past due payables for approval / resolving issues.

Correspond with vendors for invoice discrepancies. Have invoices revised or receive credits; respond to other inquiries.

Undertake projects in the Finance Department as assigned and participate fully in year-end audit activities.

Assist with journal entries and account reconciliations.

Support month-end and year-end close processes.

Serve as backup for payroll processing during absences or peak periods.

Assist with general office duties such as filing, scheduling, and visitor check in.

You have:

2+ years of experience in accounts payable or general accounting.

Associate's degree in accounting or related field preferred.

Strong decision-making skills

High level of professionalism and communication skills; verbal, written and oral

Experience navigating cross-functional needs and communication with colleagues, including all levels of management

Ability to read, analyze and interpret financial documents and respond accordingly

Ability to apply advanced mathematical concepts.

Comfortable learning new computer systems, Epicor (ERP) and ADP (HRIS) experience is a plus

Adept at using the Microsoft Suite of products (Office, Outlook, Excel a must)

You Are:

Results-Oriented: Motivated, hard-working and ready to level-up.

Curious: You never stop learning and have an insatiable desire to gain new skills and knowledge.

Process Oriented: Well organized, demonstrating attention to detail.

Analytical: Possess a "If there's a problem, I'll find a solution" attitude.

Accountable: Demanding the highest quality from yourself and team members.

Detail-Oriented: Have excellent time management and organizational skills.

A Team Player: Reliable, collaborative, flexible with a positive 'get things done' attitude.

A U.S. Person: Compliant with ITAR, EAR and other laws and regulations as defined: "U.S. citizens, lawful permanent residents ("Green Card" holders), persons granted refugee status or asylum status in the United States, or temporary residents granted amnesty."

You Will Enjoy:

Growth: The opportunity to learn and advance your career, internal training and advancement opportunities.

Wealth: Competitive compensation package linked to your experience and performance, a 401(k) with company match.

Wellness: Access to free Employee Assistance Program support services, Free on-site Gym, flexible schedule.

Balance: 11 paid holidays, paid sick time

Culture: an energetic, value-driven team where you will experience the reward of meaningful work!

Environment & Physical Demands:

Professional office environment with routine use of standard office equipment such as computers, phones, copiers, filing cabinets and fax machine; noise level typical of a standard office environment

Prolonged sitting, computer and telephone use, as well as standing, filing, bending, reaching and lifting and carrying up to 25 pounds

Occasional exposure to manufacturing plant floor, requiring the use of personal protective equipment (ear plugs, safety glasses, etc.)

Occasional travel required for customer and program meetings/coordination.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Rochester Precision Optics is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people.

EOE/AA/Minority/Female/Disability/Veteran

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility verification form upon hire.

Monday - Friday 7am - 3:30pm

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Accounts Receivable Specialist

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Finance, Accounting & Banking

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