Administrative Assistant

State of Montana • Havre, MT • 6d ago

The Montana Veteran Affairs Division is seeking an Administrative Assistant 2 with exceptional multitasking abilities and strong attention to detail. This position provides clerical and administrative support services to Veteran Service Officers regarding veteran and dependents' benefit claims. Responsibilities include answering phones and responding to emails regarding veterans looking for assistance, managing Veteran Service Officer's schedules, entering information into databases, and all other administrative tasks outlined in duties. This position reports to the Belgrade Veteran Service Officer Supervisor. The following items must be submitted to be considered for the position (be sure to mark each attachment as relevant): Cover Letter Resume State of Montana Application (online) Duties: Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. Handle incoming and outgoing mail, emails, and faxes. Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Prepare responses to correspondence containing routine inquiries. Maintain and enter information into databases. Proofread documents, records, or other files to ensure accuracy. Monitor and maintain office supplies and equipment. Schedules and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. Provide services to staff or customers, such as order placement, account information, or invoice processing. Type and distribute meeting agendas, notes, routine correspondence, or routine reports, take meeting minutes. Develop and prepare materials for meetings, conferences, and events. Education and Experience: High School Diploma or Equivalent 1 Year Experience in performing a variety of office support or clerical work. Other combinations of education and experience may be substituted. Minimum Physical/Mental Requirements: May need to work at a computer daily for 8 or more hours at a time; Fluctuation in workload may require more than a 40-hour workweek. Must have demonstrated ability to work and engage in diverse working relationships within and outside the Department. Typical Work Environment: Normal office environment, located at Belgrade, MT. Must be able to work physically on-site in the office 100% of the time. Not telework eligible. Condition of Employment: Must pass a background check. Title: Administrative Assistant Location: *Havre Requisition ID: 25141726

Similar Jobs

National Accounts Manager

Zimmer Biomet • Havre, MT • 3w ago

Management & Administrative

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient's mobility is enhanced by a Zimmer Biomet produc...

3w ago

Go to Apply

Kitchen Aide - NMH - Casual

Northern Montana Hospital • Havre, MT • 18h ago

Retail & Hospitality

Kitchen Aide - NMH - Casual About Northern Montana Hospital Northern Montana Hospital (NMH) is the center of a comprehensive system of medical and health care services, staffed with a team of caring professionals who are...

18h ago

Go to Apply

Wireless Retail Sales Associate - W4247

OSL Retail Services • Havre, MT • 1w ago

Retail & Hospitality

Overview Ready to unlock unlimited earning potential? You will have unlimited earning potential with $14/hour base pay and uncapped commission! Employees earn $17/hour just hitting minimum expectations and top performers...

1w ago

Go to Apply

Physical Therapist Assistant - FT

Northern Montana Hospital • Havre, MT • 1w ago

Hospital & Medical

Physical Therapist Assistant - FT About Northern Montana Hospital Northern Montana Hospital (NMH) is the center of a comprehensive system of medical and health care services, staffed with a team of caring professionals w...

1w ago

Go to Apply

Physical Therapist - FT

Northern Montana Hospital • Havre, MT • 1w ago

Hospital & Medical

Physical Therapist - FT About Northern Montana Hospital Northern Montana Hospital (NMH) is the center of a comprehensive system of medical and health care services, staffed with a team of caring professionals who are ded...

1w ago

Go to Apply

Physical Therapist - Casual

Northern Montana Hospital • Havre, MT • 1w ago

Hospital & Medical

Physical Therapist - Casual About Northern Montana Hospital Northern Montana Hospital (NMH) is the center of a comprehensive system of medical and health care services, staffed with a team of caring professionals who are...

1w ago

Go to Apply

Computer Support Specialist I (Desktop Support)

Montana State University-Northern • Havre, MT • 2w ago

IT & Engineering

Computer Support Specialist I (Desktop Support) Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the...

2w ago

Go to Apply

Construction Laborers

ALEWELT CONCRETE INC • Havre, MT • 2w ago

Trucking & Construction

Period of Intended Employment 9/3/82025 - 10/31/2025 50 hrs/wk Mon - Fri 7:30 am - 6:00 pm Measure and complete layout of livestock building and or poultry building. Mix, pour, or spread concrete, using portable cement m...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.