Posting Information
Posting Number2025667
Posting/Functional TitleSenior Administrative Assistant
University Pay Plan TitleSr Admin Asst
LocationSan Marcos
DepartmentFinancial Reporting and Planning
Recruitment TypeOpen Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,901-$4,876
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Progressively responsible experience in an office environment, working independently with minimal supervision and managing multiple deadlines.
Experience with financial reporting, analysis, or planning, demonstrating strong critical thinking and problem-solving skills.
Highly organized and detail-oriented, with proven time management skills and the ability to prioritize tasks and multitask effectively.
Excellent written and verbal communication skills, including the ability to write clear, concise, and grammatically correct correspondence.
Strong interpersonal and customer service skills, with the ability to interact professionally with internal and external stakeholders in person, via phone, and through email or virtual platforms.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
Analytical Skills: Ability to perform accurate data entry, proofreading, and document finalization. Capable of reading, writing, and interpreting instructions, reports, and correspondence.
Project/Process Management: Ability to plan, organize, and track tasks in a fast-paced office setting, while keeping leadership informed of progress and key details.
Technology Proficiency: Ability to provide basic support for office technology and software. Familiarity with SAP for budget monitoring, and tools such as PeopleAdmin, Adobe, GATO , and CANVAS is preferred.
Administrative Support: Demonstrated ability to learn quickly, adapt to new systems, and produce high-quality work independently.
Communication: Professional verbal communication skills across platforms (in-person, Zoom/Teams, email). Ability to write with a professional tone.
Interpersonal Skills: Ability to work effectively in a small office environment, contributing to a supportive and collaborative team. Skilled at identifying problems, providing solutions, and ensuring follow-through.
Problem-Solving: Resourceful and self-directed, with the ability to address challenges independently and maintain productivity under pressure.
Preferred Qualifications
Associate degree and some coursework in accounting
3 or more years of experience as an administrative assistant
Job Description
Responsible for providing administrative officers, including Asst VP Financial Reporting/Planning and Director of Financial Reporting & Accounting, with assistance regarding administrative matters.
Job Duties
Provide complex administrative assistance to the Financial Reporting & Accounting and Planning offices such as correspondence, analytical reports and projections, financial and other research, and office management. Maintain departmental IT and personnel files.
Serve as Department Time Administrator for staff in Financial Reporting & Accounting and Planning. Manage and process time entry for Students and Temporary staff as needed. Process PCRs (personnel change request); create requisitions/purchase orders and pay invoices. Verify personnel policy compliance.
Verify expenditures on SAP Budget to Actual report for accuracy of charges; initiate corrective action as needed; make financial needs projections; submit budget adjustments as needed. Assist with e- IDT questions in a shared mailbox.
Schedule interviews for job applicants for positions across the Financial Reporting & Accounting and Planning areas utilizing People Admin for posting, position request, onboarding, and separations.
Conduct the annual inventory of office equipment for the departments.
Maintain webpages utilizing Financial Reporting & Accounting and Planning content management tools, create, edit, proof content and forms for departments.
Other duties as assigned.
Additional Information to Applicants
Applicants must provide a chart that clearly demonstrates how the applicant meets the required and preferred qualifications.
Job Open Date08/05/2025
Job Close Date (posting closes at midnight)08/12/2025
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/53454
Applicant Document
