Administrative Assistant

TEKsystems • Chicago, IL • 17h ago

Job Description

The Receptionist / Administrative Assistant serves as the first point of contact for visitors and staff at the Banks facilities. This role is responsible for managing front desk operations, coordinating concierge services, and supporting administrative functions that ensure smooth day-to-day operations within the Facilities Management department.

Front Desk Operations

Greet and assist visitors, vendors, and employees professionally and courteously, connecting them with the appropriate party.

Maintain security by registering staff visitors, managing building access and maintaining accurate visitor logs.

Monitor turnstile activity and generate monthly report

Answer the phone in a timely manner and direct calls to the correct parties

Administrative Support

Provide general administrative assistance to the Facilities team, including scheduling meetings and maintaining records.

Provides our People, Culture and Communications team with general administrative support, including, but not limited to: gift and flower orders, Power Point presentations, calendar maintenance, reporting

Assist with planning and logistics for internal events

Confirm that all delivery companies have Certificates of Insurance on file before arrival

Support the Facilities team to maintain the booking / reservations for large meeting and event spaces

Support the Facilities team as necessary

Work Environment

onsite 5 days a week

7:30-4:00 pm schedule

Top Skills Details

Microsoft office, Administration, Administrative support

Additional Skills & Qualifications

Proficiency in Microsoft Office Suite and familiarity with scheduling tools.

1+ year of Front Desk or Admin experience

Ability to multi task and manage other priorities

Bachelors degree is preferred

priorityeast

Pay and Benefits

The pay range for this position is $19.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Aug 11, 2025.

h4>About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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