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Executive Assistant

ThermoFisher Scientific • Waltham, MA • 4h ago

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

We are thrilled to present an extraordinary opportunity to join our exceptional team at Thermo Fisher Scientific as an Executive Assistant in Waltham, MA. As the Executive Assistant for three leaders (VP+ and above), you will play a crucial role in supporting our world-class executives, ensuring seamless coordination and clear communication both within and outside the organization. You will have the chance to work with outstanding individuals and collaborate with different individuals and groups, including employees, clients, vendors, and collaborators while efficiently running the day-to-day administrative functions including planning, organizing, and scheduling.

A Day in the Life:

Composes, copies, and distributes correspondence and memoranda, reports, documents, forms, and tables as requested

Maintains calendar of leaders and ensures leaders remains on schedule and properly prioritized throughout the day given the changing business requirements

Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion

Coordinates details of onsite and offsite meetings and conferences including catering needs

Collects, compiles, and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.

Collaborates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Keys to Success:

Education and Experience

High school/secondary school graduate or professional certification

Previous administrative experience (comparable to 2-6 years) or an equivalent combination of education, training and experience that provides the knowledge, skills, and abilities to perform the job.

Good knowledge of company operations, policies and procedures.

Strong Microsoft Office skills.

Effective communication and organizational abilities are crucial.

Ability to identify and set priorities and effectively perform a variety of task simultaneously.

Ability to deal professionally with highly confidential information and matters.

Strong attention to detail and accuracy.

Positive attitude and ability to work effectively with others at all levels of the organization.

Work Environment

Thermo Fisher Scientific values the health and wellbeing of our employees. We support and encourage individuals to create a healthy and balanced environment where they can thrive. Below is listed the working environment/requirements for this role:

Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.

Able to work upright and stationary and/or stand for typical working hours.

Able to lift and move objects up to 25 pounds.

Able to work in non-traditional work environments.

Able to use and learn standard office equipment and technology with proficiency.

May have exposure to potentially hazardous elements, including infectious agents, typically found in healthcare or laboratory environments.

Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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