Administrative Assistant 2 - SCF
Posting Begin Date: 2025/08/01
Posting End Date: 2025/08/17
Category: Administrative Asst
Work Type: Full Time
Location: Nampa, ID, United States
Minimum Salary: 19.01
Maximum Salary: 20.91
Pay Rate Type: Hourly
Description
DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS
The Division of State Care Facilities is seeking anAdministrative Assistant 2 inNampato join our Health Information Management (HIM) team. This role plays a critical part in ensuring the accurate, timely, and confidential management of health records across a diverse network of state-operated facilities. Our division serves a wide spectrum of vulnerable populations, including Children in foster care, children in psychiatric treatment, & adults with mental health and developmental disabilities. The successful candidate will work collaboratively with HIM professionals, facility staff, and program leadership to support documentation workflows, record-keeping, compliance, and administrative coordination.
This position is located at one of Idaho's historic landmarks, the Idaho State Sanitarium Administration building. This was built in the early 1900's and is surrounded by acres of open space with beautiful gardens, wildlife, and walking paths for our employees to enjoy.
This position is not eligible for telework.
Any applicant offered employment in this position at the Idaho Department of Health and Welfare will be required to complete a criminal history background investigation. Employment is dependent upon satisfactory results of the investigation.
BENEFITS:
BEST RETIREMENT AVAILABLE IN THE NATION
The State of Idaho offers a robust total compensation and benefits package, including but not limited to:
We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit at retirement.
11 paid holidays
Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/)
Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
2 voluntary supplemental retirement plans including both pre-tax and Roth options
Deferred compensation plan
Life insurance for self, spouse, and children
Short and long-term disability insurance
Flexible Spending Accounts (FSA)
Wide variety of training opportunities
Some positions offer flexible hours and/or telecommuting
Additional perks and discounts (https://www.regence.com/producer/tools-for-members/advantages-discounts) available through medical provider
Public Service Loan Forgiveness (PSLF) Eligibility (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service)
Employee assistance program
Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*
EXAMPLE OF DUTIES:
Provide administrative support to the HIM team, including scheduling, data entry, correspondence, and report preparation.
Assist in the management of electronic and paper health records across multiple facilities.
Ensure compliance with HIPAA and state regulations governing protected health information (PHI)
Coordinate communication between facilities and HIM leadership.
Support on-boarding and training logistics for HIM initiatives.
Maintain logs, spreadsheets, and other tracking tools related to health information workflows.
Perform routine audits and assist in records retrieval for internal reviews or external audits.
Take detailed, accurate notes during leadership and team meetings; prepare and distribute. meeting summaries or minutes as needed.
MINIMUM QUALIFICATIONS:
You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.
Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by at least one year of work experience performing complex secretarial, office administration, & public relations assignments such as coordinating administrative office functions, committees, special projects, & highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; independently researching, compiling, & organizing materials for executives/manager's use in problem resolution. Preparing reports, handling complaints or resolving problems; composing correspondence for executive/manager on own initiative using word processing.
Good knowledge of researching, compiling, and summarizing data for reports. Typically requires at least one year of work experience that required that I independently research, compile, develop and summarize material/data for reports on a frequent basis.
Experience Interpreting, applying and explaining complex information such as regulations, policies or services. Typically gained by at least one year of work experience interpreting and explaining complex information such as policies, procedures, regulations, or laws. This experience included explaining discrepancies or having to explain to others how the information applied to their specific situations. Decision making was controlled by established guidelines and my work was reviewed regularly by a supervisor.
Experience coordinating activities requiring complex arrangements. Typically gained by at least one year of work experience coordinating complex arrangements for at least one major activity which included two or more responsibilities such as: travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, coordinating/selecting speakers, planning meals, designing forms, publicity, and entertainment.
Experience independently solving problems/performing liaison activities in a work setting. Typically gained by at least one year of work experience in a setting that required that I perform problem solving and conflict resolution with dissatisfied individuals. This experience also required that I be involved in the decision-making process concerning solutions for these dissatisfied individuals.
Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.
Excellent organizational skills and ability to manage multiple tasks or cases efficiently.Typically gained by direct experience coordinating files, schedules, or workflows in an office or customer service environment.
Clear and professional communication skills, both written and verbal, with experience summarizing information and coordinating across teams.Typically gained by roles that involve preparing meeting notes, sending correspondence, or working as a liaison between internal or external stakeholders.
Familiarity with HIPAA requirements and handling of protected health information (PHI).Typically gained by working in a healthcare environment, medical office, or records department where confidentiality and privacy practices are observed.
Registered Health Information Technician (RHIT) credential or coursework toward credentialing.Typically gained by completion of an accredited Health Information Technology program and successful passing (or active pursuit) of the RHIT exam.
Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers)
If you have questions, please contact us at:
Email is the quickest way to get an answer to your questions.
(answered Monday through Friday during business hours MST)
EMAIL: [email protected]
PHONE: (208) 334-0681
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].
Preference may be given to veterans who qualify under state and federal laws and regulations.
