Executive Assistant

M&T Bank • Buffalo, NY • 2d ago

This is your opportunity to play a key role in a newly established, high-performing team within the bank's well-established Division of Technology . As the Executive Administrative Assistant to the Chief Information Officer (CIO), you'll be part of a fast-paced, high-visibility group that is redefining how technology supports the entire enterprise.

You'll work directly with the CIO and senior leadership-positioned at the heart of strategic execution, communication, and coordination across the organization.

This role requires a strong on-site presence at the Seneca One Tech Hub in Buffalo, NY , Monday through Friday . While regular working hours apply, responsiveness outside of core hours-including weekends-is occasionally expected , particularly during key events, travel, or time-sensitive engagements.

We're looking for a polished, proactive, and highly organized professional who is energized by challenge and motivated by impact.

What You'll Do:

This is not a routine administrative role. You'll be the central force behind the day-to-day operations of the CIO's office-ensuring clarity, communication, and momentum at the executive level.

Executive Support & Leadership Coordination

Manage a fast-paced, dynamic calendar-anticipating and resolving scheduling conflicts Monitor and triage a high-volume inbox with precision, filtering for urgency and required action Coordinate leadership engagements including skip-level meetings, town halls, and offsite sessions Partner with the Tech Program Management Office (PMO) to flag key initiatives and keep them aligned

Communications & Strategic Prep

Draft executive communications, internal memos, and professional-grade presentation decks Prepare the CIO for internal and external engagements with briefing materials, talking points, and research Record meeting notes, track follow-ups, and ensure timely completion of action items

Operational Execution & Efficiency

Act as a liaison between the CIO and key stakeholders across the enterprise Maintain organized documentation and streamlined digital files Coordinate complex travel arrangements and prepare detailed business itineraries Support project-based work with data gathering, analysis, and executive-ready reporting

What You Bring

7+ years of progressive administrative experience, ideally supporting senior or C-level leaders Proven ability to manage sensitive information with discretion and professionalism Excellent communication and writing skills-polished, clear, and audience-appropriate Strong organizational and time management skills in fast-paced, evolving environments A proactive mindset with the ability to anticipate needs and take initiative Associate's degree or equivalent experience (Bachelor's degree preferred)

Why This Role Is Unique

You'll be at the center of a newly formed team supporting a CIO who is actively shaping the future of banking technology. While the Division of Technology is already a driving force within the organization, this team brings fresh energy and high visibility-with opportunities to learn, grow, and influence across the enterprise.

This is a role for someone who thrives in high-performance settings, is comfortable with executive-level visibility, and brings a commitment to excellence in every interaction.

Ready to Lead from Behind the Scenes?

If you're energized by strategic support, thrive in a high-performance environment, and want to help build something meaningful from day one-this is your opportunity to make an impact that matters.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $51,504.81 - $85,841.35 Annual (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America

M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

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