Administrative Assistant 3

The Evergreen State College • Tacoma, WA • 3d ago

Position Information
Position Title
Administrative Assistant 3
Working Title
Location
Tacoma
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.
Union Represented
Yes
Overtime Eligible
Yes
Monthly FTE
1.0
Salary Step (minimum monthly amount)
$3,964.00
Salary Step (maximum monthly amount)
$5,323.00
Cyclic Position
No
Cyclic Details
n/a
Project Position
No
End Date
n/a
Special Note
This is a full-time, overtime eligible classified staff position located on the Tacoma Campus of The Evergreen State College.
Position Purpose
This position is responsible for administrative support for the Dean and the Tacoma Campus, including fiscal and facility management. This position is also the liaison to the Olympia Campus for all non-student services administrative matters.
Nature and Scope
Reporting to the Dean, this position serves as a liaison for essential administrative and academic functions between the Tacoma Campus and the Olympia Campus. In addition to the Dean, this position works closely with the other Tacoma Campus staff to support operations. The incumbent provides direct support for faculty regarding academic flows and fiscal and facilities matters. Additionally, the position may supervise student staff to ensure effective campus operations.
Essential Functions
Administrative Support
Support special projects and initiatives, ensuring timely completion and delivery of outcomes.
Coordinate logistics for executive meetings, retreats, and events, including scheduling, venue coordination, and catering arrangements.
Responsible for ensuring staff and faculty are apprised of and follow college policies and procedures, and state laws; provide information and advice to faculty, staff, students, and the public.
Establish office procedures and standards.
Establish priorities and deadlines in collaboration with the Dean.
Act as a liaison to the Olympia Campus community, such as Registration and Records, Academic Deans Office, Human Resource Services, Facilities, Marketing, and the Academic Budget office, by interpreting, troubleshooting, and solving administrative problems or referring issues to appropriate resources.
Serve as a liaison to the public, overseeing incoming communication through phone, email, and website.
Serve as a liaison with the college web development team for updates to the Evergreen Tacoma website and provide SharePoint support.
Develop and maintain office records and filing systems and follow record retention schedules to purge and archive as needed.
Hire, train, and supervise student employees as needed.
Dean Support
Manage the Dean's calendar, including scheduling meetings times, locations, and logistics.
Prepare background information for meetings.
Ensure that all established hiring policies and procedures are followed.
Prepare correspondence for the Dean's signature, such as invitations, thank you notes, requests for information, and recommendations.
Conduct research (web-based and bibliographic) on special projects and prepare written analysis/summary for the Dean's review.
Prepare reports and presentations for internal and external audiences.

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