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Bingham County Assistant Office Manager.Prosecutors Office
Established: March 7, 2024 Revised: July 18 2025,
Page 1
BINGHAM COUNTY
Is Recruiting for the Position of
LEGAL ASSISTANT/VICTIM WITNESS
COORDINATOR/ASSISTANT OFFICE MANAGER
Prosecutors Office
July 18th 2025
Salary: Starts at \$19.45/hour - DOQ/DOE
Fulltime: County Benefits Included
Including 13 Paid Holidays, 6 Weeks Paid Parental Leave, Health
Insurance, Public
Employee Retirement System of Idaho (PERSI)
Closing date: Open until filled
Pay Grade: N17 FLSA Designation: Non-Exempt
Purpose Of Class/Primary Function
The principal function of an employee in this class is to provide lead
secretarial and assistant
administrative support for the County Prosecutors Office. This position
requires previous
secretarial or manager experience. Prior specific knowledge of court
systems, proceedings, legal
documentation and legal terminology is preferred at the beginning of
employment, but required
within a reasonable period of time after beginning employment. The
position answers, screens,
and refers phone calls; coordinates all victim and witness appearances;
transcribes dictation;
prepares court documents; works with victims on restitution; sets up and
maintains computer and
hardcopy files, and assists the supervisor or other staff in varied
assignments. In addition, this
position works directly with the office manager to provide support with
the administrative duties
of the office manager as directed. In the case of sickness or absence
the assistant office manager
steps in to assist in those duties as assigned by the office manager or
Prosecuting Attorney. The
assistant office manager also receives training from the office manager
as to the duties of that
position. Those duties will include assisting the office manager with
the induction and training of
new employees and demonstrating the skills required for those positions.
The work is performed
under the supervision of the Office Manager, but some latitude is
granted for the exercise of
independent judgment and initiative. The principal duties of this class
are performed in an office
environment. Reasonable accommodations will be considered for qualified
individuals with
disabilities to perform the essential functions of this role.
Essential Duties and Responsibilities (will vary by assignment)
Secretarial
Performs data entry, faxing, typing, filing, mailing and document
distribution duties;
Uses various software applications and/or maintains a database of
information;
Bingham County Assistant Office Manager.Prosecutors Office
Established: March 7, 2024 Revised: July 18 2025,
Page 2
Receives information regarding investigations and ongoing cases and
creates computerized
and hard copy files;
Collects information pertaining to criminal cases, such as police
reports and criminal records;
collects other information that is needed for each case as may be
assigned by the case
attorney to be collected;
Sets up files; gathers appropriate reports and other documents from law
enforcement;
Prepares court documents such as complaints, motions, jury instructions,
and hearing notices;
Performs case file management by filing and performing other tasks
necessary to keep case
files current and in compliance with office policies;
Transcribes dictation from attorneys, typically including letters or
tasks
Provides victim assistance in the form of providing letters, forms and
applications regarding
their rights, victim compensations fund, and restitution; explains
restitution process to victims
and advises them on submitting restitution requests; educates victims
regarding the court
process; acts as liaison between victim and attorney
Maintains attorney calendars, to include scheduling court hearings in
software; schedules and
calendars meetings between attorneys and other persons;
Provides customer service, which includes answering telephones;
communicating with
persons who appear at the office with questions and inquiries; answering
inquiries for
information from the public and other agencies; directing inquiries to
the appropriate
individual or department;
