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Bingham County Assistant Office Manager.Prosecutors Office

Established: March 7, 2024 Revised: July 18 2025,

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BINGHAM COUNTY

Is Recruiting for the Position of

LEGAL ASSISTANT/VICTIM WITNESS

COORDINATOR/ASSISTANT OFFICE MANAGER

Prosecutors Office

July 18th 2025

Salary: Starts at \$19.45/hour - DOQ/DOE

Fulltime: County Benefits Included

Including 13 Paid Holidays, 6 Weeks Paid Parental Leave, Health Insurance, Public

Employee Retirement System of Idaho (PERSI)

Closing date: Open until filled

Pay Grade: N17 FLSA Designation: Non-Exempt

Purpose Of Class/Primary Function

The principal function of an employee in this class is to provide lead secretarial and assistant

administrative support for the County Prosecutors Office. This position requires previous

secretarial or manager experience. Prior specific knowledge of court systems, proceedings, legal

documentation and legal terminology is preferred at the beginning of employment, but required

within a reasonable period of time after beginning employment. The position answers, screens,

and refers phone calls; coordinates all victim and witness appearances; transcribes dictation;

prepares court documents; works with victims on restitution; sets up and maintains computer and

hardcopy files, and assists the supervisor or other staff in varied assignments. In addition, this

position works directly with the office manager to provide support with the administrative duties

of the office manager as directed. In the case of sickness or absence the assistant office manager

steps in to assist in those duties as assigned by the office manager or Prosecuting Attorney. The

assistant office manager also receives training from the office manager as to the duties of that

position. Those duties will include assisting the office manager with the induction and training of

new employees and demonstrating the skills required for those positions. The work is performed

under the supervision of the Office Manager, but some latitude is granted for the exercise of

independent judgment and initiative. The principal duties of this class are performed in an office

environment. Reasonable accommodations will be considered for qualified individuals with

disabilities to perform the essential functions of this role.

Essential Duties and Responsibilities (will vary by assignment)

Secretarial

Performs data entry, faxing, typing, filing, mailing and document distribution duties;

Uses various software applications and/or maintains a database of information;

Bingham County Assistant Office Manager.Prosecutors Office

Established: March 7, 2024 Revised: July 18 2025,

Page 2

Receives information regarding investigations and ongoing cases and creates computerized

and hard copy files;

Collects information pertaining to criminal cases, such as police reports and criminal records;

collects other information that is needed for each case as may be assigned by the case

attorney to be collected;

Sets up files; gathers appropriate reports and other documents from law enforcement;

Prepares court documents such as complaints, motions, jury instructions, and hearing notices;

Performs case file management by filing and performing other tasks necessary to keep case

files current and in compliance with office policies;

Transcribes dictation from attorneys, typically including letters or tasks

Provides victim assistance in the form of providing letters, forms and applications regarding

their rights, victim compensations fund, and restitution; explains restitution process to victims

and advises them on submitting restitution requests; educates victims regarding the court

process; acts as liaison between victim and attorney

Maintains attorney calendars, to include scheduling court hearings in software; schedules and

calendars meetings between attorneys and other persons;

Provides customer service, which includes answering telephones; communicating with

persons who appear at the office with questions and inquiries; answering inquiries for

information from the public and other agencies; directing inquiries to the appropriate

individual or department;

Bingham County

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