Administrative Assistant

Robert Half • Norton, OH • 3d ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Barberton, Ohio, within the construction industry. This is a long-term contract to permanent position, ideal for someone who thrives in a fast-paced environment and excels at maintaining organization and efficiency. The role involves a variety of administrative tasks that support project management and operational workflows.

Responsibilities:

Generate weekly reports, including data on submittals and project close-outs.

Update and maintain the submittal log with details such as project names, dates, and contractor information, ensuring accurate record-keeping.

Scan and file test certificates in both digital and physical formats, organizing them for easy access.

Perform daily filing duties, organizing permits, submittals, and transmittals by specific job.

Prepare and ship packages daily, ensuring timely delivery and proper documentation.

Assist in creating and revising Operations & Maintenance Manuals, updating progress reports as necessary.

Manage blueprint room functions, including feeding paper rolls, replacing ink, and ensuring machines are operational.

Handle heavy materials such as blueprints and supplies, adhering to safety guidelines and lifting requirements up to 50 lbs.

Travel to job sites as needed, maintaining compliance with safety standards.

Coordinate with designers and contractors to fulfill submittal requests, preparing materials in the requested format for delivery.

Requirements - Proven experience in administrative assistance, preferably within a construction or contractor setting.

Strong organizational skills with the ability to manage multiple tasks and deadlines.

Proficiency in data entry and document management systems.

Excellent communication skills for interacting with team members, contractors, and designers.

Familiarity with handling heavy materials and operating office equipment, such as blueprint machines.

Capable of traveling to job sites when required.

Ability to lift and manage materials weighing up to 50 lbs.

Detail-oriented with the ability to maintain accuracy in record-keeping and reporting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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