Administrative Assistant

IPC Energy Services, LLC • Harmony, PA • 4d ago

About PURIS:

PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provides trenchless renewal solutions in the water, wastewater, and stormwater markets. Our environmentally friendly solutions work within the existing infrastructure to save time, minimize environmental impact, and cause fewer community disruptions. With an unrivaled toolbox of technologies, PURIS has the RIGHT solution for each project.

Job Summary:

We are seeking a talented, detailed oriented Administrative Assistant to join the PURIS team. Working closely with the Operations team and management, the Administrative Assistant will be responsible for assisting in all day-to-day operations of the local office.

Essential Job Accountabilities:

Assist in day-to-day operations of the office.

Digital documentation management.

Prepare and track subcontract agreements and required documentation.

Assist with business insurance tracking, updating and renewals.

Communicate with all company personnel as needed.

Answer incoming telephone calls.

Receive and date all incoming mail and distribute.

Receive and distribute all incoming faxes.

Greet all visitors.

Receive all special delivery packages.

Prepare and maintain tracking spreadsheets under the direction of the Administrative Manager.

Assist in preparing letters, and proposals/price quotes.

Track and order office supplies.

Update and distribute all company meeting notes.

Complete filing of all project documents.

Complete special holiday mailings & orders.

Schedule the company conference room for interviews, meetings and training.

Acquire project specific bonds and insurance certificates.

Prepare and distribute project specific submittals.

Maintain all vehicle files including the ordering of all appropriate registrations, waste hauling permits, EZ-passes, and mileage & fuel tracking.

Always have the "Good of the Company" first when making all business decisions, while maintaining a high level of professionalism with employees, customers, vendors, suppliers and the public.

Perform other duties as directed.

Experience and Qualifications:

Excellent communication skills (i.e. verbal, phone, written & listening)

Professional personality and attire.

Ability to handle multiple projects at the same time.

Flexibility to adjust and make changes.

Ability to develop and maintain positive relationships with clients, prospects, and company personnel.

Demonstrated proficiency with Microsoft Office products.

Benefits:

Comprehensive and competitive benefits package that includes medical/Rx, dental, vision, critical illness and accident insurance, and short-term disability.

Several 100% company-paid benefits including:

Life Insurance

Long-term disability

Employee assistance program

Bonus program

401(k) savings plan with company match

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