Accounts Payable Clerk

Robert Half • Stuart, FL • 1w ago

Description

Our client is seeking an Accounts Payable Specialist responsible for overseeing all aspects of the accounts payable process in a non-profit environment. This role ensures that all invoices, reimbursements, and disbursements are processed accurately and in compliance with organizational policies, grantor requirements, and audit standards.

The ideal candidate is detail-oriented, organized, and committed to supporting the mission of the organization through accurate financial processing and vendor relationship management.

Responsibilities:

Accounts Payable Management

Review, code, organize, and process daily invoices; route for approval as needed.

Prepare and execute weekly check runs, including cutting checks and assembling backup documentation for CFO review and signature.

Respond to vendor inquiries and resolve discrepancies in a timely and professional manner.

Reconcile vendor statements and follow up on outstanding items.

Ensure timely payment of all invoices to maintain good vendor relationships.

Maintain accurate vendor records, including name, address, EIN/SSN, W-9, 1099 status, and contact information.

Process and maintain year-end 1099 statements.

Expense & Credit Card Oversight

Audit and enter corporate credit card transactions.

Review employee expense reports for accuracy and policy compliance.

Financial Data Entry & Support

Enter and record incoming funds in the accounting system.

Prepare daily bank deposits.

Post biweekly payroll journal entries.

Assist in preparing year-end audit schedules and provide supporting documentation.

Enter monthly volunteer hours and track in internal systems.

Distribute and track gift cards, updating the gift card log regularly.

Grant Reimbursement Submissions

Prepare and submit monthly reimbursement requests to VOCA, CSC, and DCF, ensuring accuracy and timely submission.

Additional Duties

Maintain organized, electronic vendor files by fiscal year.

Support the CFO with special projects and other duties as assigned.

Requirements

Accounts Payable (AP)

Entering and Coding Invoices

Check Runs

Invoice Processing

Non-profit Accounting

Expense Reimbursements

Payroll Entry

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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