Working Title: Health Information Management Services (HIMS)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Direct Care and Treatment
Job ID : 87671
Location : Alexandria
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 07/21/2025
Closing Date : 07/28/2025
Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Fergus Falls AFSCME
Division/Unit : Mental Health & Substance Abuse Treatment Services / CBHH Alexandria Adm Supp
Work Shift/Work Hours : Day Shift / 8:00am-4:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : CBHH Alexandria
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Community Behavioral Health Hospital (CBHH) in Alexandria is seeking a talented, mission driven, person-centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH are 16-bed inpatient psychiatric facilities for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.
Responsibilities include:
Performs overall office management and audit functions and participates as a team member by coordinating and collaborating.
Manage census information system by complying date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.
Assure timely dissemination of medical record information.
Minimum Qualifications
Accounting/Budgeting/Expense skills sufficient to prepare financial, purchasing and payroll reports, as well as reconcile and document payments of bills for goods and services
Customer Services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
Database Management skills sufficient to locate, update, and retrieve health information from a variety of databases.
English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.
Specialized terminology skills to include medical terminology, document management, scanning, indexing and quality control.
Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.
Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.
Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports and forms.
Possession of a valid drivers license to travel to off-site trainings, provide client transport and run errands based on business needs
Preferred Qualifications
Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance workorder systems and learning management systems.
1 to 3 years of office management experience with medical records management
Experience providing clerical or office support in a healthcare setting, such as hospital, clinic, or nursing home.
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
