Administrative Assistant

Herkimer College • Herkimer, NY • 6h ago

NY1540347 Administrative Assistant to the Dean of Students/Director of Athletics

Job Description:

Herkimer College is seeking qualified applicants for an Administrative Assistant to the Dean of Students/Director of Athletics. This position provides administrative support and assistance to the Offices of the Dean of Students/Director of Athletics and Director of Campus Safety (DCS).

Major responsibilities include:

a. Prepares any needed written correspondence for the DOS through the use of Microsoft Word and Microsoft Outlook (e-mail) and Microsoft Teams. b. Initiates purchases for DOS office operations and prepares purchase requisitions. c. Tracks health immunization compliance for all students attending the College, and inputs the data within Banner as needed. Maintains health office files and provides archival records when necessary. d. Coordinates, maintains and monitors faculty outreach where necessary for DOS/DOA, General's Care Team, Campus Safety and Health Office. e. Works in conjunction with DOS to prepare annual budget information from functional areas within Student Services and prepares budget book for DOS. f. Assists the DOS and other college administrators in master schedule development for College. g. Assists students, parents, and faculty and staff with FERPA regulations. Monitors FERPA permission for students within the Banner system. h. Coordinates revisions for the Student Handbook and the Student Code of Conduct as needed throughout the academic year. Must be familiar and knowledgeable with all regulations and policies within the Student Handbook. i. Must become familiar with the terms and conditions of the CSEA contract and the Professional Association contract. j. Helps coordinate Administrative Judicial Hearings and Judicial Review Board Hearings for the DCS. Assists in maintaining judicial data; monitors student sanctions for completion via Maxient and processes holds in Banner where necessary. Provides faculty/staff notification of hearing outcome(s) where necessary. k. Creates the confidential packets (police reports, eyewitness statements, etc.) for Student Judicial Review Board Hearings and Administrative Judicial Hearings for the DCS. l. Monitors and maintains DOS individual and department daily calendars, arranges meetings, and coordinates all travel requests. Assists Director of Campus Safety with the same as needed. m. Monitors and maintains DOS individual and department e-mail accounts. n. Manages all walk-in traffic and phone calls to the DOS and DCS offices, as well as the proper referral to other offices as appropriate. o. Processes/sorts incoming mail (including confidential) and prepares documents for DOS signature. p. Monitoring Campus Safety/Maintenance radio as needed. q. All other duties as assigned by the DOS and DCS.

Requirements: Bachelor's degree preferred. Earned Associate's degree in Business or related field is required; 2-4 years clerical experience; strong computer skills, including Microsoft Office. Experience with Banner and Maxient software platforms preferred. Excellent communication and interpersonal skills. Must be able to maintain strict confidentiality in regards to all FERPA, HIPPA, criminal judicial, and Human Resource matters.

Similar Jobs

PT Customer Service Associate

Hannaford • Herkimer, NY • 3d ago

Management & Administrative

Category/Area of Expertise: Retail Operations Job Requisition: 443557 Address: USA-NY-Herkimer-401 East Albany Street Store Code: Store 08366 Front End (5151749) Hannaford Supermarkets started out as a fresh produce vend...

3d ago

Go to Apply

Account Clerk

Herkimer BOCES • Herkimer, NY • 4d ago

Management & Administrative

Account Clerk JobID: 6382 Position Type: Technical Education/ Non-Instructional Date Posted: 7/15/2025 Location: BOCES WEB Complex Date Available: 08/18/2025 Closing Date: 07/22/2025 Herkimer CountyACCOUNT CLERKDISTINGUI...

4d ago

Go to Apply

Customer Service Receptionist

Resource Center for Independent Living • Utica, NY • 5d ago

Management & Administrative

Hourly wage: $19.23 ($34,998 a year) 35 Hour work week Benefits: PTO - vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays Wellness program with the ability to earn an addition...

5d ago

Go to Apply

Customer Service Associate - Temporary

Walgreens • Herkimer, NY • 6d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

6d ago

Go to Apply

Administrative Assistant 1/Trainee 1/Trainee 2 (NY Helps)

New York State Civil Service • Utica, NY • 1w ago

Management & Administrative

NY HELP Yes Agency Transportation, Department of Title Administrative Assistant 1/Trainee 1/Trainee 2 (NY Helps) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 08 Bargaining Unit ASU - Administrati...

1w ago

Go to Apply

Administrative Assistant

Helio Health Inc. • Utica, NY • 2w ago

Management & Administrative

Overview Helio Health is on a mission to treat and promote recovery from the effects of substance use, mental health disorders, and other behavioral healthcare issues. To support the mission of Helio Health, the?Administ...

2w ago

Go to Apply

Plant Clerk

Aston Carter • Poland, NY • 2w ago

Management & Administrative

Job Title: Plant Administrative AssistantJob Description This role offers an excellent opportunity to contribute to the efficient operation of a thriving plant. You will be instrumental in managing administrative tasks t...

2w ago

Go to Apply

Plant Clerk

Aston Carter • Poland, NY • 2w ago

Management & Administrative

Plant Administrative Assistant Job Description As a Plant Administrative Assistant, you will play a crucial role in managing various administrative tasks essential for the smooth operation of the plant. You will be respo...

2w ago

Go to Apply

Account Manager

Danfoss • Utica, NY • 2w ago

Management & Administrative

Account Manager Requisition ID: 44607 Job Location(s): PA, USUtica, NY, USWaynesboro, PA, USBaltimore, MD, US Employment Type: Full Time Segment: Danfoss Power Solutions Segment Job Function: Sales Work Location Type: Re...

2w ago

Go to Apply

Customer Accounts Advisor

Aaron's Inc • Utica, NY • 2w ago

Management & Administrative

The hourly range for this position is $16.25 to $17.00. This position is also eligible for incentive pay based on performance. Customer Accounts Advisor Aaron's Customer Account Advisors serve as coaches to our customer,...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.