We are Generac, a leading energy technology company committed to powering a smarter world.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
A career at Generac means stepping into a company that leads technological advances. For more than five decades, Generac has designed and manufactured diesel, natural gas, and bi-fuel generators, but we've evolved into so much more. As we continue to grow in both size and technological advances, we consistently push past norms to pave a way towards the future. We are not simply satisfied with what is working now. Instead, we challenge ourselves to revolutionize and optimize the industry while bringing out the best in our people.
The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting department and will be responsible for providing dedicated clerical and administrative support. This role assists the Travel & Expense Administrator, oversees the administration of multiple corporate business accounts, acts as departmental onboarding coordinator for new hires, creates and tracks purchase orders, and organizes meetings and department events. This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.
Major Responsibilities
Support department hiring process by coordinating onboarding tasks for managers and acting as a liaison between department and IT for new hire technology needs
Generate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessary
Administer business accounts for Amazon, Staples and Iron Mountain
Assist with general meeting, meal coordination and event planning for the department
Process Enterprise direct bill payments and BOD out-of-pocket expense reimbursements
Maintain department contact list and seating chart
Ensures annual renewal of corporate P.O. Boxes, sorts incoming facility mail, distribute mail for the department, and processes all outgoing department mail
Process GL/Vendor and customer check deposits
Order and manage office supplies for department
Act as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshooting
Assist with flowers/gifts for sympathy/babies/retirement etc.
Ensure annual registration/renewal of company-owned, WI-based vehicles
Ad hoc projects, as requested
Travel & Expense Responsibilities
Expectation that candidate will become familiar with SAP Concur and assist the Travel & Expense Administrator in supporting the US-based expense program
Assist with Concur expense user training and ensure training documents are kept current on company portal
Provide troubleshooting support to expense users via Teams, in person or email interactions; manage Concur user support inbox
Fulfill Travel & Expense documentation requests from Tax team for sales tax audits
Monthly tasks include running and distributing various expense related reports and completing expense reports for termed employees
Provide follow up actions on aged credit card transactions
Assist with PCard distribution in-person or via UPS as needed
Ad hoc projects, as requested
Credit Administration Responsibilities
Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contacts
Provide support to Credit & Deductions Engagement Committee
Other projects or duties as requested by Credit and/or Deductions Manager
Minimum Job Requirements
High School Diploma or equivalent required
2 years of administrative assistant or related office clerical experience in an office environment
Strong written and verbal communication skills
Ability to work independently and with cross-functional teams
Preferred Job Requirements
Associate's degree or Administrative Assistant program certificate preferred
Basic knowledge of SharePoint and SAP Concur
Great Reasons to work for Generac:
Competitive Benefits: Health, Dental, Vision, 401k and many more
Free onsite gym open Monday through Saturday for Generac employees
We offer product loan (for up to 4 days) and discount programs
Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators
Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time.
We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days.
We're an inclusive company that celebrates differences and keeps equity and respect at the forefront.
Physical Demands : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."
Our success is directly tied to our employees' professional growth and personal well-being, combined with strong families and communities. As an inclusive workplace, our employees embrace diversity, celebrate differences, and treat others with equality and respect.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.
