Property Administrator

Robert Half • Belmont, CA • 3d ago

Description

Robert Half is working with a large, reputable Property Management company in need of a Property Administrator. The Assistant Property Manager is going on leave and we are looking for someone who can "hold down the fort". This is a 4 - 5 month month position. Please find the description below and if interested, apply now. Do not wait! We are looking to get someone started ASAP.

We are seeking a dynamic and organized Commercial Property Administrator to join our property management team. The ideal candidate will be responsible for managing day-to-day administrative functions of our commercial properties, while also conducting property tours for prospective tenants, clients, and partners. This is an exciting opportunity for an individual who excels in customer service, organization, and enjoys engaging with clients in a professional yet approachable manner.

Key Responsibilities:

Oversee general administrative tasks for the property, including but not limited to managing correspondence, maintaining files, processing leases, coordinating repairs and maintenance, and preparing reports for property managers and owners

Liaise with tenants, contractors, and vendors to ensure smooth operations and prompt issue resolution

Track and monitor rent collections, service charges, and other financial transactions related to the property

Ensure compliance with all regulatory and legal requirements related to property management.

Assist with lease renewals, tenant inquiries, and resolving tenant concerns in a timely manner.

Conduct property tours for prospective tenants, clients, and other stakeholders, showcasing the property's features, available spaces, amenities, and surrounding area.

Tailor property tours to the specific needs of potential clients and provide insights into how the space could meet their business requirements.

Answer questions about the property, leasing terms, building amenities, and neighborhood offerings in a professional and knowledgeable manner.

Provide detailed information and assist in the leasing process by helping prospective tenants understand all property-related documentation and procedures.

Build and maintain strong relationships with tenants, vendors, and potential clients, ensuring their needs and expectations are met promptly.

Respond to tenant concerns or issues and escalate matters as needed to property managers.

Provide excellent customer service, ensuring an exceptional experience for all visitors and tenants.

Assist with the preparation and distribution of marketing materials, including brochures, digital content, and website updates.

Support leasing efforts by maintaining current knowledge of available spaces and market trends.

Requirements

Qualifications:

5+ years of experience in property management, commercial leasing, or related field preferred.

Strong communication and interpersonal skills, with the ability to engage with clients and tenants professionally.

Excellent organizational skills and attention to detail, with the ability to handle multiple tasks simultaneously.

Knowledge of commercial property leasing processes and best practices is a plus.

Ability to work both independently and collaboratively within a team.

A proactive, positive, and customer-focused attitude.

Proficiency with property management software and Microsoft Office Suite (Word, Excel, Outlook)

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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