Accounting Assistant

Robert Half • Groveland, FL • 15h ago

Description We are looking for a detail-oriented Accounting Assistant to join our team in Groveland, Florida. This Contract-to-permanent position offers an excellent opportunity to support key financial and administrative functions within a dynamic environment. The ideal candidate will excel in handling accounts payable, payroll management, and other essential office tasks while ensuring compliance with company policies.

Responsibilities:

Oversee accounts payable processes, including invoice handling, vendor setup, and monitoring subcontractor insurance certificates.

Organize and maintain AP documents, such as invoices, delivery notes, and proof of services, ensuring proper filing and scanning.

Update and manage tracking sheets in Excel to accurately record delivery information, quantities, cost codes, and other relevant data.

Provide assistance to project staff regarding JD Edwards system usage, payment schedules, and accrued costs.

Communicate with subcontractors and suppliers to verify invoices, collect necessary documentation, and ensure compliance with lien requirements.

Support payroll operations by entering time data, processing certified payrolls, and preparing payroll reports.

Serve as a point of contact for craft and staff inquiries, directing them to appropriate office personnel when needed.

Foster positive relationships with regional, divisional, and corporate administrative departments.

Implement internal controls to maintain compliance with organizational policies and procedures.

Manage record storage and uphold audit readiness to ensure proper documentation and regulatory compliance. Requirements - Proficiency in ADP Financial Services and CaseWare systems.

Experience working with ERP software and accounting functions.

Strong knowledge of accounts payable and accounts receivable processes.

Familiarity with auditing procedures and bank reconciliations.

Advanced Excel skills for tracking and reporting purposes.

Ability to maintain accurate records and ensure compliance with company policies.

Excellent communication skills for interacting with subcontractors, suppliers, and internal teams.

Previous experience in payroll management and certified payroll reporting.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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