Administrative Assistant, Dean's Office, College of IST

Penn State University Talent Acquisition • University Park, PA • 3d ago

Reference #: REQ_0000069017 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS The College of Information Sciences and Technology (IST) is seeking a candidate for an AdministrativeAssistant to join the Dean's office. This role will assist the Dean, Associate Deans, faculty, and staff. The role requires an extremely organized individual and the ability to perform a wide variety of complex administrative functions in a busy team-oriented office environment.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

The successful candidate will be responsible for the following:

Provide administrative support to the Associate Dean for Undergraduate Studies, including maintaining calendar, scheduling meetings, sending agendas and meeting minutes, scheduling travel and processing travel reimbursements. Assist with special events and projects.

Provide administrative support to the Faculty Council, scheduling meetings, meeting minutes and assisting where needed.

Provide administrative support for the Academic Integrity committee, scheduling meetings and keeping detailed records.

Point of contact for student concern related inquiries.

Conduct the committee elections and maintain committee data.

Plan and oversee the college's New Faculty Orientation each fall.

Greet visitors, answer phone calls and emails, contribute to a welcoming environment within the Dean's Office.

Interpret and communicate internal policies and procedures and maintain appropriate procedures across the college.

Resolve complex inquiries and ensure compliance with work unit and/or University policies and procedures.

Assist supervisor in training and developing other administrative support, act as a backup in supervisor's absence.

Support office procedures for handling and maintaining confidential materials.

Draft reports including conclusions and recommendations for solving administrative problems.

Develop new processes or procedures relevant to the support needs of the office.

Preferred experience:

Experience with Microsoft's Office 365, Activity Insight and Workday. The successful candidates must have effective communications skills, a desire to learn and engage with diverse audiences, work as part of a team and provide exceptional customer service.

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time offwhich includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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