Administrative Assistant - Center of Excellence in Directed Energy (CEDE)

Penn State University Talent Acquisition • University Park, PA • 12h ago

Reference #: REQ_0000064529 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS: This position provides administrative support in The Penn State Center of Excellence in Directed Energy (CEDE) and reports directly to the Center Director. As a member of the center team, the Administrative Assistant is responsible for maintaining the Director's calendar and schedule, maintaining project schedules with meeting coordination, tracking deadlines, arranging travel for the Director, assisting with developing agendas and coordinating activities for center events, and updating contact directories for the Center faculty, staff, and labs/facilities.

The Administrative Assistant will support the general administrative functions of the Center including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

Job duties include but are not limited to:

Maintain the director's calendar by scheduling and coordinating meetings for current research projects.

Serve as the primary contact and arranger of any travel needed.

Assist in developing agenda and coordinating activities for Center events.

Maintain updated contact directories for the Center faculty, staff, and lab/facilities.

Education:

This position requires a minimum of a High School Diploma and 2+ years of relevant experience, or an equivalent combination of education and experience.

This is a limited-term appointment funded for one year from date of hire with a possibility of renewal.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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