Reference #: REQ_0000068935
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.
POSITION SPECIFICS
The College of the Liberal Arts is seeking an Administrative Assistant to support a department head andnumerous faculty processes, from hiring to promotion and tenure. This role is great for individuals looking for variety in their next career move.
Most of the Administrative Assistant's responsibilities will be focused within the Department of Communication Arts and Sciences (CAS).This position is part of the administrative team who collectively supports this department and the departments of Philosophy (PHIL) and Applied Linguistics (APLNG).
The Administrative Assistant will work both independently and collaboratively, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:
Coordinate both the faculty promotion and tenure process for the Department. Ensure promotion packets are accurate, complete,and adhering to deadlines.
Responsible for coordinating the faculty recruitment process. Prepare advertisements for faculty positions, arrange campus visits, and work with the Department Head and event manager to coordinate all logistics of the visits.
Process paperwork for faculty appointmentsand supplemental payments.
Assist the Department Head with obtaining information for projects, determining priorities to meet all deadlines, composing and typing correspondence, and coordinating collection of data.
Manage the Department Head's calendar.
Coordinate faculty office moves and renovations; serve as backup to the facilities coordinator.Serve as backup to the Administrative Assistant responsible for the above duties forPHIL and APLNG.
The Administrative Assistant will also play a key role in ensuring faculty compliance with Penn State's policies and procedures - reading and understanding the policies and procedures to be able to give guidance to faculty members.
After training provided by the University, College, Department, and self-paced e-learning, the Administrative Assistant will work with various software includingMicrosoft Office 365, Workday, and DocFinity, as well as those specific to Penn State:
WorkLion (collection of general HR information and resources, along with an inquiry system)
iStart (immigration management system)
FAIS (Faculty Activity Insight System)
PTORP (Promotion and Tenure Online Reviewing System)
Qualifications:
Demonstrated ability to be detail-oriented
Excellent communication (both verbal and written) and interpersonal skills
Driven to provide excellent customer service
Ability and willingness to learn job-related software
Demonstrated ability to be proactive and take initiative
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSIf filled as Administrative Assistant - Senior Support, this position requires:
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
If filled as Administrative Assistant - Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
Application Instructions: For full consideration, applicants must include a cover letter and resume with their application.
Additional Information:
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
