Administrative Assistant

Robert Half • New Stanton, PA • 1d ago

Description

We are seeking a highly organized and detail-oriented Administrative Assistant - Travel Coordinator to manage daily travel logistics for employees working throughout the eastern region of the country. This is a contract opportunity with some potential to be contract to hire. This position is fully onsite in New Stanton, PA, Monday - Friday 8AM - 5PM. Pay depending on experience: $18 -$20

This position is responsible for booking flights, rental cars, and hotels on a constant basis, as well as handling administrative tasks such as phone calls, emails, scanning, and document handling. The ideal candidate will thrive in a fast-paced environment and be able to manage multiple priorities with professionalism and efficiency.

Key Responsibilities:

Coordinate and book daily travel arrangements for employees, including flights, rental cars, and hotel accommodations.

Monitor travel schedules and provide employees with up-to-date itineraries and confirmations.

Respond to travel-related requests promptly and accurately.

Handle frequent phone calls and email communications regarding travel changes, updates, or emergencies.

Assist with general administrative duties including scanning documents, handling large-format or complex paperwork, and maintaining records.

Maintain a central filing system for travel confirmations, receipts, and documentation.

Work with travel vendors and internal teams to ensure cost-effective travel planning.

Track and report travel expenses as needed.

Provide ongoing support to the operations team for additional administrative tasks as assigned.

Qualifications:

Proven experience in an administrative or travel coordination role (1-3 years preferred).

Strong organizational skills with the ability to manage multiple travel arrangements daily.

Excellent communication skills (phone, email, and in-person).

Proficient in Microsoft Office Suite (Word, Outlook, Excel) and document scanning tools.

Familiarity with travel booking platforms and vendor systems is a plus.

Ability to handle fast-paced, high-volume work with attention to detail.

Reliable, resourceful, and able to work both independently and as part of a team.

Work Environment:

Primarily office-based with frequent phone and computer use.

May require occasional after-hours communication in the event of urgent travel changes or updates.

Requirements - Proven experience in administrative assistance or similar roles.

Strong ability to manage inbound calls and provide excellent customer service.

Proficiency in data entry and maintaining accurate records.

Familiarity with receptionist duties, including scheduling and greeting visitors.

Excellent organizational skills and attention to detail.

Strong verbal and written communication skills.

Ability to handle sensitive information with confidentiality.

Proficiency in basic office software, such as Microsoft Office Suite. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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